The page numbering format can be different for each sections of a Word document.

For example: section 1 will have roman numbers (I, ii) and section 2 will have numbers that have "Include chapter number" (1-1, 2-3).

I cannot change the caption format the same way.

What I need is that each section will have a different "Numbering" > "Include chapter number" > "Chapter start with style" type.

For example:

I have a Word file that has a Main part that includes Headings 1-4. Figure captions are then Figure 1-1, Figure 1-3, Figure 3-2.

The second part of the file includes appendices, for which I want the figure captions to be Figure A-1, Figure A-3, Figure C-2.

Is there a way to do this without manually changing something? This is a large manual that is updated with different figures being added to both the main and appendix sections.

2 Answers 2


1. You can base the caption numbers on the respective chapter numbers (by inserting chapters as the first part of the number):

enter image description here

and then:

enter image description here

This will place the chapter number in front of the caption number

2. You can use another type of Captions for each section:

enter image description here

enter image description here

They still can all go into one table, as the table can be built by format style.

  • Thank you. Can you please give some practical details on how to implement your two suggestions? I could not find a way to cross reference within the caption number. How else can I insert a caption other that :Insert>Caption for figures? Thanks.
    – user612481
    Jul 2, 2016 at 15:52
  • Have tried the suggestion and played with it a bit. Option 1: Does not work, because the Heading 1 of the main chapters are numbers (Chapter 1, Chapter 2, etc.), while the Appendices Heading 1 are Appendix A, Appendix B, etc.; therefore, quire a different Heading 1 style. It would have worked if section break would work on captions as it does for page numbering. For Option 2: One small issue is having a Label named "Figure" (caption will be be Figure 1-1) and Figure2 causing the caption to be "Figure A-1. Additional suggestions and solutions will be much welcomed...
    – user612481
    Jul 3, 2016 at 9:07

Posted the question also in the Microsoft community, and received the following very helpful reply:

Since captions can only be restarted following one of the built-in styles, you will have to use (say) Heading 7 for appendix titles. Create a separate caption label for use with that heading. For details, see http://www.shaunakelly.com/word/numbering/numberingappendixes.html.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.