I'm doing transcription of a recording, and the style guide is that I start each paragraph with the speaker's name in italics with a colon after it, then tab over to 1.5" and their speech is not in italics. I am using a company template that is already set up with a 1.5" hanging indent:
It is also set up such that italics is turned on automatically when I start a new paragraph.
So the way I use this template is:
- Hit Enter for a new speaker. Now I'm at 0" with italics on.
- Type name of speaker with a colon after it.
- Hit Tab to jump to 1.5".
- Hit Ctrl+I to switch out of italics mode and start typing the speech.
- If I want to start a new paragraph for the same speaker (so no need for the hanging indent), I press Shift+Enter, which Word automatically handles by creating a non-hanging indent at 1.5" without toggling italics, and it seems to automatically go back to my hanging indent with italics when I press just Enter.
I would like to either auto-toggle the italics at appropriate times while typing, or be able add italics to the speaker names when I'm done typing the document. It's critical for me to avoid keystrokes that involve holding Ctrl (and preferably also avoiding F keys since they are out of the way and small targets) because these significantly slow me down--I'm paid for output, not my time spent.
I cannot simply type my whole document in italics (as the template leads me to do if I don't want to manually toggle italics) and then apply formatting at the end, because I must also italicize asides within the speech. I suppose I could also replace all the asides with some kind of regex, but the thought of trying to type and edit an all-italics document makes my brain hurt.
I'm using Word 2016.