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I'm on Outlook 2010/Exchange 2003.

How can I allow everyone on the domain to see the details of a specific appointment on my calendar, without having to send it to everyone? I'd like specific appointments to show the full details, and others to show only free/busy.

I've found options for allowing/disallowing access to the whole calendar, but that's not what I want.

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    The best way would be to share the appointment with them. – Ramhound Oct 10 '17 at 19:00
  • I updated my question. I was looking to merely make the details visible, not send it to everyone. – user201262 Oct 10 '17 at 19:01
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Mark calander as public

  1. Go to the calendar view.
  2. Right-click on the appointment, and de-select "Private." Afterwards, "Private" should no longer have a box around the lock icon.

Before

enter image description here

After

Private de-selected

Finding the calendar

Others can find your calendar later by clicking Open Calendar -> From Address Book on the Home ribbon and then typing in your name or email address. Whatever is not marked as private should be visible to them. Finding a shared calendar

| improve this answer | |
  • None of my appointments are private. – user201262 Oct 10 '17 at 19:44

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