Edited question after resolution: I want different page numbers in each footer but I also want other additional text in the footer that must be the same on every page. How is that done?

Here is a good one for WORD 2016 power users. 6 pages in a document. Footers are all unlinked to accommodate different pages numbers on each page in the footer. For example, Page x of 6. However, there is other text in the footers that you want to be the same on every page and don't want to have to update every pages footer. Answer: Use the page X of Y feature for the page numbering and leave the footers linked. Hope this satisfies the moderator/sysadmins.

Tried using quick parts fields and that works great for text in the body of a word document. You can just highlight the whole body of every page in the document and update but for footers you cannot highlight all the text in every footer at the same time.

  • 1
    It's not clear why you can't just use the quick parts fields for Page and NumPages in the normal way. – Blackwood Nov 25 '17 at 15:43
  • I could use those for page numbers but I don't think that would solve my problem regarding the text. I have text in the footer that I want connecting to one instance of the same text in the body and beginning of my document. I want to be able to change the text in the body of the document and have the ability to quickly have all the text in all the footers change to the same as in the body. – Anthony Nov 25 '17 at 16:13
  • What problem with the text? You say the other text in the footer should be the same on every page. If you put text (other than quick parts fields) in the footer, it will appear unchanged on each page.. – Blackwood Nov 25 '17 at 16:16
  • Not if the footers are all un-linked. If linked yes they will all change by changed the text in one of them. – Anthony Nov 25 '17 at 16:17
  • Appreciate you guys reading and responding to this. Wish i could share the doc with someone to show me how I might fix it to work the way I want. – Anthony Nov 25 '17 at 16:18

Re-linked the footers, used the Page X of Y feature. This allowed me to have different page numbers in the footer but the same text in each. Not sure why this needs more explanation unless you are even less knowledgeable than I. It seems straightforward to me.


1) Go to footer section in the tab(ribbon) 2) Select the template depending on your requirement 3) Fill the fields that you want to remain on all pages 4) Wherever you want to insert page number, you select page number from the above ribbon

I have tried this and it works.

Your Answer

By clicking "Post Your Answer", you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.