I have a Word document which has some texts in OpenType fonts. I want to distribute it in the PDF format that satisfies all the 3 requirements below:

  • Embed uncommon OpenType fonts for global audience
  • Searchable texts
  • Structural document bookmarks (like a tree of headings)

I tried Export > PDF and PDF Options: PDF/A complaint and Bitmap text when fonts may not be embedded but they lost the document structure. enter image description here enter image description here Can I make such a PDF file using Microsoft Word or is there any third-party software that allows me to do so? Or, is there any way to add fonts into an existing PDF document?

I am using the latest Word (Office 365) on Windows 10. I can script in Bash, PowerShell, etc.


If you have installed Adobe Acrobat and have in Word an "Acrobat" ribbon pane, then this might be possible.

I see that when clicking the Preferences button and then "Advanced settings...", in the Fonts section an option called "Embed OpenType fonts" which is off by default. Perhaps ticking the option and then OK, and using the Adobe button of "Create PDF" will fix your problem:

enter image description here

enter image description here

  • You meant Adobe Acrobat DC Standard ($12.99/mo. - $155.88/yr.)? Are there less expensive solutions?
    – Culip
    Nov 30 '18 at 21:16
  • That is the version I'm using, but you could try and see if this works with the free Adobe Acrobat Reader DC. Note also this article.
    – harrymc
    Nov 30 '18 at 21:30
  • No, I couldn't find PDFMOfficeAddin.dll under C:\Program Files (x86)\Adobe\Acrobat Reader DC..
    – Culip
    Nov 30 '18 at 22:06
  • In Word menu File > Options, section Save, have you ticked "Embed fonts in the file"?
    – harrymc
    Dec 1 '18 at 11:33
  • No, File > Options > Save > "Embed fonts in the file" only works when you save the document in Word format.
    – Culip
    Dec 3 '18 at 21:07

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