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I have a Word document which has some texts in OpenType fonts. I want to distribute it in the PDF format that satisfies all the 3 requirements below:

  • Embed uncommon OpenType fonts for global audience
  • Searchable texts
  • Structural document bookmarks (like a tree of headings)

I tried Export > PDF and PDF Options: PDF/A complaint and Bitmap text when fonts may not be embedded but they lost the document structure. enter image description here enter image description here Can I make such a PDF file using Microsoft Word or is there any third-party software that allows me to do so? Or, is there any way to add fonts into an existing PDF document?

I am using the latest Word (Office 365) on Windows 10. I can script in Bash, PowerShell, etc.

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2 Answers 2

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If you have installed Adobe Acrobat and have in Word an "Acrobat" ribbon pane, then this might be possible.

I see that when clicking the Preferences button and then "Advanced settings...", in the Fonts section an option called "Embed OpenType fonts" which is off by default. Perhaps ticking the option and then OK, and using the Adobe button of "Create PDF" will fix your problem:

enter image description here

enter image description here

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  • You meant Adobe Acrobat DC Standard ($12.99/mo. - $155.88/yr.)? Are there less expensive solutions?
    – Culip
    Nov 30, 2018 at 21:16
  • That is the version I'm using, but you could try and see if this works with the free Adobe Acrobat Reader DC. Note also this article.
    – harrymc
    Nov 30, 2018 at 21:30
  • No, I couldn't find PDFMOfficeAddin.dll under C:\Program Files (x86)\Adobe\Acrobat Reader DC..
    – Culip
    Nov 30, 2018 at 22:06
  • In Word menu File > Options, section Save, have you ticked "Embed fonts in the file"?
    – harrymc
    Dec 1, 2018 at 11:33
  • No, File > Options > Save > "Embed fonts in the file" only works when you save the document in Word format.
    – Culip
    Dec 3, 2018 at 21:07
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AFAIK, there is no way to include OTF fonts with the vanilla "Export to PDF" function of Word.

A workaround that worked for me is to uninstall the OTF font and install the same font as TTF instead. I my case, I was fortunate that the font was offered in both formats...

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  • This is correct, see this question, and also Microsofts official statement, which mentions "Microsoft Office document" but apparently applies to "Save as PDF" as well. -- Note that printing instead with "Microsoft Print to PDF" does embed the fonts.
    – djk
    Jun 21 at 10:03

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