I am using a Windows server 2019. I added a local port directed to a local address. If I print through the Administrator account, print works successfully but if I print through other account, it gives error on printing.

I gave administrator rights to other accounts too but no result. I opened notepad by right clicking and opening notepad as administrator but still gives error on printing. Gave full rights to every user.

How to start printing? It does not specifies the error but eventually leads to printer in error state.

  • 1
    What error did you receive exactly? Edit your question, please do not submit a comment, to include this vital information. – Ramhound Nov 25 '19 at 16:36
  • added in the question... – Bhavya Gupta Nov 26 '19 at 13:36
  • @BhavyaGupta Can you be more specific and detailed on what exactly you have done to grant the "admin rights to the other accounts". Can you explain how you defined this local printer and directed it to a local address? If you can be more specific and clear, someone could help you resolve this soon. – Drink More Pimp Juice IT Nov 28 '19 at 2:19
  • Adding a screenshot of the error message will help. – harrymc Nov 28 '19 at 10:18
  • There is just a simple notification saying error while printing – Bhavya Gupta Nov 28 '19 at 10:19

If Server 2019 still includes the The print server security user interface:

  • Run Print Management
  • Click Print Servers
  • Right-click the print server and select Properties
  • Click the Security tab
  • Verify that Everyone is allowed Print:

enter image description here

  • Check also the Advanced permissions:

enter image description here

(Screenshots taken on a Windows Server 2016 virtual machine without an attached printer.)

  • Already done that harrymc. Everyone is given all permissions. – Bhavya Gupta Nov 28 '19 at 10:22
  • Please add a screenshot of the error message. – harrymc Dec 4 '19 at 20:27

On Windows Server 2019, many printing functions can be disabled for normal/adminstrative privileged users. This can be because of a group/domain policy. Is there any reason to have to print off of other user accounts? If not, you should be able to just print off the Administrator account.

If other users are using the machine, you could have them send it to a separate machine with print access, send it to the Administrator account, or send it to themselves to print later.

Did this issue start happening after you added this port? If so, does user account printing work when you remove it? I don't see why such port would affect this, unless it was created on the same pathway as the printer...


The problem was not in the server. The IP address which the local port was directed to, refused to take print commands of non-administrator accounts. I just solved the problem changing User account settings on the PC with which printer was connected to.


You should never give any other user administrative privileges unless they are getting paid to administrate. You can make a new group that is specific to the printer and add them to this group. You then add new printers to this group and new users who need to print. Not everyone needs to print, nor on every printer. So multiple printer groups may be required.

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    What if they are volunteering to administrate? What if this server's company says everyone should be able to print? – Drink More Pimp Juice IT Nov 28 '19 at 2:38
  • @PimpJuiceIT Administrative permissions shouldn't be needed to print at all, if they are, there's something wrong already. – Thorsten Schöning Nov 28 '19 at 9:14
  • If it doesn't matter if it gets borked up then so be it. Printers are devices that require access parameters, just like users do. You should be able to configure it so anybody can print. But it isn't windows xp. It isn't 'admin' permissions, it is printing permissions, access to the printer. When you set the printer up you make it 'public' or whatever you like. Up to you. – jamvaru Nov 29 '19 at 7:34

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