I have a ton of files stored in a single directory which I wish to sort into subfolders based on the first world in their files names.

So, I have thousands of files that are .pdf files that all have different first words (7 numeric characters).

I also have thousands of folders that have different first words 7 numeric characters in the same directory.

I am trying to move all the .pdfs into folders that have the same first word (7 characters).

So I need a batch file that essentially checks a pdf file and checks in the same directory to see if a folder already exists with the same first 7 numeric characters and if it does moves the .pdf into that folder.

If a folder does not exist for the .pdf, it creates a folder based on the .pdf file's first seven characters.

So for example I have a pdf named "1617832_XXXXXXXX_XXX.pdf" and a folder named "1617832_XXXXXXXX" in the same directory, I want the "1617832_XXXXXXXX_***.pdf" to be moved into the existing folder "1617832_XXXXXXXX". However, if folder ""1617832_XXXXXXXX" does not exist, I want a folder created that is titled "1617832" (the first seven characters of file).

Afterwards doing that, it would move on to the next .pdf "4530834__XXXXXXXX_XXX.pdf" and checks the folders to see if it has a matching folder that has the same first word(seven characters) and then moves the file into that folder (if it exists otherwise creates a new folder).

The only batch that comes close but takes too long to run and doesn't create folders if they don't exist is this one:

@echo on
setlocal enabledelayedexpansion

pushd c:\folders\

for /f "tokens=*" %%1 in ('dir /a-d /b *') do (
set filename=%%1&set dirname=!filename:~0,7!

for /f "tokens=*" %%A in ('dir /ad /b') do (
    set dirid=%%A&set dirid=!dirid:~0,7!

if "!dirid!" equ "!dirname!" move %%1 %%A

Any way to do this more efficiently and effectively?

  • 2
    if not exist %%A (md %%A) should create the directories for you ... – DavidPostill Feb 2 '20 at 9:38
  • Thank you for reply, i tested that but it did not work. Nothing happened. I want the batch to create the folders based on the first word if one doesn't already exist. – hiten Feb 2 '20 at 15:51
  • What should happen if there are 2 folders that match the first 7 characters of the PDF. Ex: PDF: 1234567MyPDF.PDF Folder01: 1234567Folder01 Folder02: 1234567Folder02 – Ricardo Bohner Feb 2 '20 at 16:01
  • Actually I already did such a batch file but it wasn't PDF to copy but JPG images, an in that case the if a more than a folder mached part of the name the JPG was copied to both folders. – Ricardo Bohner Feb 2 '20 at 16:04
  • Yes, if two folders that match the first 7 characters I would want the file to be moved to both folders that have the same first 7 characters. – hiten Feb 2 '20 at 16:09

Test this:

@echo off
setlocal EnableDelayedExpansion

REM Put here the path where the PDFs are:
set "Source=%userprofile%\Desktop\test"

for %%a in ("%Source%\*.PDF") do (
set "File=%%~na"
for /d %%b in ("%Source%\*") do (
set "Folder=%%~nb"
If "!File:~0,7!"=="!Folder:~0,7!" Move "%%a" "%%b"
if Exist "%%a" md "!Source!\!File:~0,7!"& move /y "%%a" "!Source!\!File:~0,7!"

enter image description here

  • Thank you!! This works beautifully! However, the only issue I am having now is regarding path "Source=%userprofile%\Desktop\test". When I test with a path on my desktop it works wonderfully, however when I test with the following path which is on a different drive such as "O:\Path\Operations\Blank\Blanky\Blank Blank" it does not work. I am a noob, what can be used to replace "%userprofile%" so it can be used for other drives and not just the C:\ drive? – hiten Feb 3 '20 at 2:21
  • set "Source=O:\Path\Operations\Blank\Blanky\Blank Blank" – Ricardo Bohner Feb 3 '20 at 2:40
  • Maybe you put something like: set "Source="O:\Path\Operations\Blank\Blanky\Blank Blank" (1 quote too much) – Ricardo Bohner Feb 3 '20 at 2:41
  • I created this exact same path as you except that I used my pendrive which is w: not o: and It worked: set "Source=W:\Path\Operations\Blank\Blanky\Blank Blank" The quotes goes before the variable name (Source) to prevent erros in case the path has special characters... – Ricardo Bohner Feb 3 '20 at 3:25
  • Perfect, it works!!! Thank you so much! – hiten Feb 3 '20 at 14:27
  • Updated considering this comment: Yes, if two folders that match the first 7 characters I would want the file to be moved to both folders that have the same first 7 characters

You cannot use the move command because moving will make it impossible to make another copy of it (moved file) to another folder where the first 7 characters match, after being moved ... The command would have to make copies, not move files ...

@echo off && setlocal enabledelayedexpansion 

cd /d "O:\Path\Operations\Blank\Blanky\Blank Blank" && cls 

for /f tokens^=* %%i in ('dir /a:d .\* /b ')do set "_folder=%%~ni" && if exist ".\%%~ni*.pdf" (
for /f tokens^=* %%F in ('dir /a:d /b ".\!_folder:~0,7!*"')do copy ".\%%~ni*.pdf" "%%~dpnF\." )

for %%F in (*.pdf)do set "_file=%%~nF" && call set "_file=!_file:~0,7!" && (
if not exist .\!_file!\. md .\!_file!\ && copy /y "%%~dpnxF" ".\!_file!\." )

:: Deleting these files was copied to multiple folders instead of being moved to folder...
(echo/ if exist .\*.pdf del .\*.pdf /q /f ) & %__APPDIR__%timeout.exe -1 & endlocal && goto :EOF

First treat the folder and see if any files match; after that, check the remaining files in the folder and without destination

If all files have been copied to the respective folder, you need to delete this: Just remove the echo / command:

(echo/ if exist .\*.pdf del .\*.pdf /q /f ) &  %__APPDIR__%timeout.exe -1 & endlocal && goto :EOF

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