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I want to make an inbox rule in Outlook on the web to categorize meeting invites/updates/cancellations, but can't find the search or rule syntax.

The Microsoft rules documentation doesn't have any details about specific filter criteria.

I found this answer about item type searches but it doesn't work in OWA. Searching messageclass:IPM.Note or [Message Class]:IPM.Note just finds emails with text "IPM".

This answer using the rules wizard uses a specific macOS GUI option that OWA doesn't have.

This university helppage uses an email header search X-MS-Exchange-Inbox-Rules-Loop: [email protected] which led me to a possible solution: creating an email rule with the header search X-MS-Exchange-Calendar, which in my inbox I observe all invites having. It seems to work... but it also seems hacky.

Searching for message body text inviting you to a scheduled Zoom meeting has a pretty good hit rate as our company uses Zoom exclusively, but your mileage may vary. (This has the added effect of surfacing invitations that have been forwarded as plain emails.)

2 Answers 2

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Create a email rule, with option Message Include > Type > Invitation.

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  • this is nice to "filter by rule", but what about the search part of the question. did you manage to solve something there?
    – scjorge
    Jan 31 at 14:26
  • @scjorge you could solve this by using the rule to set some folder/category, then search based on that? Not the greatest workaround though...
    – Carl Walsh
    Feb 2 at 22:40
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    I see... Thanx! I found this: superuser.com/questions/678617/…
    – scjorge
    Feb 5 at 16:35
  • For people using outlook app on MAC OS. Open outlook app -> message -> rules Feb 8 at 11:46
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Using search keywords allows you to specify a feature only found in calender invites to quickly return the desired records:

In the mail view, you simply search for organizer:* :) You can of cause add more criteria if you like :)

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  • In OWA, searching organizer:* doesn't work: it returns emails with text "organizers" and doesn't find most calendar invites from my company. Does this only work for you using a different desktop Outlook, instead of Outlook on Web? Or, in your company do people always use the word "organizer" for calendar invites?
    – Carl Walsh
    Jul 11, 2022 at 22:26
  • I see... yes, then it's not a generic workaround - it was good for my purpose though. Thanks for pointing it out... Jul 14, 2022 at 6:55

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