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In Word how can I add a section into a numbered list?

I have a large software requirements document that is organized using a numbered list, so I have a few paragraphs as 1, then maybe some sub-points as 1.1, 1.2, 1.3.

I am having trouble where Word is starting a new number and not letting me edit into the current flow of the sequence.

How can I add a new paragraph into a section such as this so that I can add a new paragraph in-between existing ones and have the rest re-numbered?

  • "Section" has its own meaning in Word. You likely want to add normal paragraphs that are not numbered, is that true? – Sanny Jan 5 '17 at 22:36
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Which version of MS Word are we talking about? This would be helpful to know to quote the menu items correctly...

Anyway, try right-clicking on your newly inserted list item (which as I understand at this point has an incorrect number), choose Numbering > Set Numbering Value (bottom of the menu). In the pop-up choose Continue from previous list and adjust the numbering value if necessary.

As long as you have inserted it in your main list the rest of your existing numbered items will be re-numbered accordingly.

Hopefully, this helps.

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If you press Enter twice on any numbered line then unnumbered section appears between two continiously numbered lists.

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I've just encountered this problem and solved it. I am using Word 2013.

The situation was: I had a numbered list with defined styles for heading 1 and heading 2 in order to be able to autogenerate Table of Contents. I had following headings in a multileveled list: 1., 2., 3., 3.1., 3.2., 3.3., 3.4., 4., 4.1., 4.2., 4.3. and I wanted to add heading of level 2 between 3.1 and 3.2. My first try was (as propably everyone would do) to type text and select a list option and hope that it will somehow automatically merge with existing list. It didn't happen, only new list has started.

Solution:

  1. Type text wherever you wish to insert a heading of whichever level
  2. Select style for typed text for according level (f.ex. "Heading 2")
  3. Select multilevel list type (third list-type button in "paragraph" frame) and from scrolldown menu choose the one list in "Lists in current documents" (see pic.). This will sync styles of numbering of new list and existing one.
  4. Right-click on the number beside heading (still incorrect) and choose "Continue Numbering". This will add this heading to existing list.
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