Brief: Recolour a single occurrence of a recurring appointment.

I have the following recurring appointment:

Subject: Maths 104
Date: N/A (series)
Time: Thursday 12pm
Recurring: Weekly (4th March to 6th June)
Importance: Normal

I want a single occurrence of this series to be a different colour.

Subject: Maths 104 (Test)
Date: 17th April (occurrence in series)
Time: Thursday 12pm
Recurring: Part of series above
           (deviates because of subject and importance change)
Importance: High

I'd like this occurrence to be coloured red in calendar view!

I tried:

  • Adding a category to the occurrence: Doesn't work, category is series-only.
  • Conditionally formatting for "Test" in the "Subject" field: Doesn't work!
  • Conditionally formatting for high importance: Doesn't work!
  • Replacing the occurrence with new appointment with appropriate changes: Worked!

I do not like this solution, however, as the appointment is not part of the series; this means I have to check every week when I change the recurring time and location details.

Is there any way to do this in Outlook 2010?

Also, the conditional formatting in Outlook 2010 seems to look at the series only; even if the occurrence is different, it will look at the data of the series.
Is there a way around this?

Please help! Thanks.

P.S: I've Googled for a solution to no avail.

  • This questions is confusing. Is the "Test" appointment part of the recurring series previously referenced?
    – CharlieRB
    Mar 21, 2013 at 16:58
  • Thanks. Reading over it made me realise it was a bit of a mess. Is your confusion cleared up? To answer your question directly: I want it to be. The problem I'm having is that I have to remove it from the series to recolour it... making life difficult!
    – Deco
    Mar 22, 2013 at 19:04

2 Answers 2


Think of Categories as tags that you can apply to a Calendar item.

  • Open the recurring event/meeting.
  • It'll ask you Just this one or the Entire series.
  • Pick Just this one.
  • Delete event/meeting.
  • Create a new event/meeting and Categorize/color that one separately.

Tags are applied globally for recurring events/meetings which means the associated color is also applied globally.

You have to make it a distinct event/meeting to do what you want.


It's not possible

As a workaround, create your own dummy colored appointment as explained by Sun in the separate answer (and optionally delete the corresponding series occurrence if you want to see a clean calendar with only one appointment).

NB: tested with Outlook 365 ProPlus - Outlook Version 2002 (Build 12527.21104 Click-To-Run)

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .