I want to create a rule that moves all non-corporate email to a separate folder.

I don't mix work and personal business, but I would like to separate renewals and subscriptions from MSDN and TechNET from email I receive from my colleagues.

I want all email NOT sent from a specific domain, like @example.com, to go to a separate folder.

  • I have three different accounts in addition to my Exchange account setup in Outlook; everything works quite well: no mixing of work and personal email.
    – Ðаn
    Oct 24, 2009 at 3:59

4 Answers 4


Create a new message rule

Step 1: Uncheck all boxes

Click Next. Outlook will ask 'This rule will be applied to every message you receive. Is this correct?' Choose Yes.

Step 2: 'Move to specified folder'

Specify a folder and click Next.

Step 3: 'Except with specific words in the senders address'

Specify @mydomain.com


The easiest way would be to create an address book that holds all of your personal email contacts and create a rule that moves the message using the condition sender is in specified Address Book where the address book is the one you just created.

Of course, the real question is why you have personal email sent to your corporate email address. Any email sent through your work system is subject to their rules and regulations regarding email. They generally reserve the right to read any email that comes in and do whatever they want with it, since it's using corporate resources for personal use. Retention policies also apply meaning if they require all messages to be deleted after 30 days of receipt or retained indefinitely for legal reasons it'll apply to your personal mail as well. It would probably be smarter to have your personal email elsewhere and check it remotely.


Or you could filter it the other way by selecting "With specified words in the sender's address" and add in the sender's domain, (i.e., 'business.co.uk') and move to the specified folder.

If you do it that way, you can have one rule that handles several variations, such as subs.business.co.uk, news.business.co.uk, survey.business.co.uk. etc., all in one rule.

  • 1
    More than 12 years after, how is this better than accepted answer?
    – Toto
    May 31, 2022 at 10:05
  • Because the accepted answer is not possible using current version.
    – user15507
    Jun 21, 2023 at 16:11

Similar to subman's answer, except in step #3 specify "except if sender is in specified Address Book".

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