17

I have a spreadsheet which uses 2 rows for header information. Filtering by selecting a column is implicitly assuming only 1 row of header information. Sorting has a header row checkbox but that only toggles treating the first row as a header.

Is there a way to make Excel treat the first two rows as headers?

13 Answers 13

18

No. Omit the first row from your range when you auto filter. This way the auto filter buttons appear only on your bottom header row and the data gets filtered. I expect that right now your second header row is getting pulled into your 'data'.

You can't select a single cell and have excel figure this out. You have to select the range of cells you want excel to include.

  • It is. I didn't realize I could select a specific cell to start the filtering at, as opposed to doing a column select. – Dan Neely Nov 12 '09 at 14:45
7

An easy way to accomplish the sort function using multiple header rows is to insert a blank row just above the row you want to sort by (ideally, it is bottom-most in your header. If not, make it so.). Then click on the 'row' number highlighting the empty row. Right click that row and select "Hide'. The new, empty row will vanish leaving your header the way you wanted it to look and Excel will interpret your category row as the header.

2

If you select an entire row (by selecting the row number to the left of the row) and then enable your filter (Data > Filter) then it will give you filters for everything below the selected row and ignore everything above it.

  • This is the correct answer and the easiest. This works in excel 2016 since this is a much older question. – Shawn Nov 29 '17 at 21:41
  • Thank you! Why is everyone else on here doing it so complicated? – user291695 Dec 1 '17 at 4:20
  • @user291695: I'm guessing from the date on OP that that's how it was probably done for an older version of MS Office as in older answers and the newer answers just don't make sense. Don't know for sure though. – Fr0zenFyr Feb 9 '18 at 9:02
1

To filter a list with 2 header rows, where the second row contains the column headings, here is what I did.

  • Cut the first row
  • Turn filtering off
  • Turn filtering on again so that the second row is filtered. This tells Excel which is the row with the column headings.
  • Paste the first row back in again above the row with the filters and column headings
  • Check to see if the filter now works, with the column headings on the second row.
1

Okay, the following works in Excel 2010, even after saving the file back as an Excel 2007 and re-opening (so presumably works in Excel 2007 as well...)

Assuming a 3 row header. Set the spreadsheet filter range to Start at cell $A$4 and ensure that it covers the full extent of data you want to sort. SAVE THE FILE.

Henceforth, any sort will treat rows 1 to 3 as headers and therefore sort from row 4 onwards only. - UNLESS you change or cancel the filter range....

  • The response from deedgess worked for me. When you add a filter, excel assumes every row above it is a header. In my case, I have a 2 row header. I selected row 2 and turned on the filter. Then I selected custom sort and checked the box for header. When the sort happened, both row 1 and row 2 remained as header. – user254440 Sep 15 '13 at 17:11
1

I know that I'm on SuperUser and not on StackOverflow, but the solution to this problem can be found in using VBA code on Excel 2016.

I have similar (more complex) problem.

I want to add some filters on explicit columns but not on row 1 only on row 2 as you can see in following screen's capture.

enter image description here

I have tried using Excel GUI but this seems impossible, so I have written following code:

'********************************************************
'* SetFilter()
'********************************************************
'* PUBLIC method to call to define CUSTOM AutoFilter
'* on complex header.
'********************************************************

Sub SetFilter()
  'Compute last row number
  Dim nLast As Long
  nLast = Range("A" & Rows.Count).End(xlUp).Row

  'Lock screen update 
  Application.ScreenUpdating = False

  'Unmerge merged cells to allow adding filter
  Range("A1:A2").MergeCells = False
  Range("B1:B2").MergeCells = False
  Range("C1:C2").MergeCells = False
  Range("D1:D2").MergeCells = False
  Range("E1:E2").MergeCells = False
  Range("F1:F2").MergeCells = False

  'Add filter on row 2 and not 1  
  Range("A2:Z" & nLast).Select
  Selection.AutoFilter

  'Remove (or Hide) filter combobox for some columns
  Selection.AutoFilter Field:=GetColumnIndex("C"), VisibleDropDown:=False
  Selection.AutoFilter Field:=GetColumnIndex("G"), VisibleDropDown:=False
  Selection.AutoFilter Field:=GetColumnIndex("H"), VisibleDropDown:=False

  'Merge unmerged cells to restore previous state
  Range("A1:A2").MergeCells = True
  Range("B1:B2").MergeCells = True
  Range("C1:C2").MergeCells = True
  Range("D1:D2").MergeCells = True
  Range("E1:E2").MergeCells = True
  Range("F1:F2").MergeCells = True

  'Unlock screen update 
  Application.ScreenUpdating = True

End Sub

'********************************************************
'* GetColumnIndex()
'********************************************************
'* return column's index from column letters
'********************************************************

Function GetColumnIndex(sColLetter As String) As Integer
    Dim n As Integer: n = 0
    Dim iMax As Integer: iMax = Len(sColLetter)
    Dim i As Integer
    Dim sChar As String
    Dim c As Integer

    For i = 1 To iMax
        sChar = Mid(sColLetter, i, 1)
        c = 1 + Asc(sChar) - Asc("A")
        n = n * 26 + c
    Next

    If n = 1 Then
      n = 1
    End If

    GetColumnIndex = n
End Function

The logic of this code is

A. Unmerge vertically merged header cells to allow adding filter on row 2

Range("A1:A2").MergeCells = False

Cells A1 and A2 are unmerged.

B. Add AutoFilter on all cells of row 2

Range("A2:Z" & nLast).AutoFilter

AutoFilter is generated for cells in all rows except row 1.

C. Remove or hide FILTER Combobox for some columns

Selection.AutoFilter Field:=GetColumnIndex("C"), VisibleDropDown:=False

DropBox of Column "C" is hidden.

D. Merge unmerged cells to restore original state

Range("A1:A2").MergeCells = True

Cells A1 and A2 are merged again.

0

Excel 2007 can smartly detect if you have multi-row headers. I made a simple experiment just now before writing this.

Before making your first sort, position the cursor right below the header. That's it! Sorting is fine, filtering is fine. Excel ignored the 1st row of my headers. It just processes the 2nd row as the real header.

  • 3
    Nope, this doesn't work. It's true that Excel 07 can autodetect multi-row headers in some cases, but it's based on cell contents, not on which cell you click. For example, if the first two rows are text and everything below is numeric, then Excel will assume the first 2 rows are both headers. – Josh Mar 23 '10 at 16:30
0

Highlight the cells that need to be sorted (all except the headers) and then select filter.

0

I am using Excel 2010. To retain the heading rows (e.g. the first 4 rows), highlight row 5 and then turn on the filters. Rows 1 - 4 are excluded from the filter.

0

I had the same issue, so everyone's contribution led me to the way the works for me (so far).

  1. ADD a blank row below your Multi-row(s) Header (if your header is 5 rows of info and/or odd cell sizes, then your NEW blank row will be Row6).

  2. Click on Row6 (to the far left/ actually click the "6" (Excel Row #) to select the entire row / to infinity). BE sure NOT to click any other CELL, until you have completed #3 and #4 below, or you will 'Deselect' the row. You want to keep it 'Selected'.

  3. Go to the VIEW tab> Freeze Panes >Unfreeze (do this first to clear it) >Freeze. This will freeze your 5 row header & also the blank row (row6).

  4. Hold Down "ALT", then press the following keys: D, F, F (this is the shortcut to turnON & turnOff/clear all filters on the sheet.

  5. From this point forward, whenever you return to use this sheet & you need those Filters on (if you previously turned them off for any reason), then >Select your Blank Row (as explained in #2); >TurnON all your filters (as explained in #4).

Sorry to be so wordy, but after you do it a few times, will likely love it (if you use Filters a lot).

0

Step 1 Highlight the bottom header row. and then You can select just the cells in a row, or select the entire row.

Step 2 next click on "Sort & Filter" on the Home tab, then you can select "Filter." Excel adds filter arrows to all the column names.

Step 3 then click an arrow and later select a sorting option to sort the entire table by that column.

Step 4 finally click on "Sort & Filter" and select "Filter" again if you want to get rid of the arrows, but keep the sorting area defined by the filter. now you can sort normally, Excel ignores the extra header rows

-1

Another way to accomplish in some cases is to enter a value in the second column that will cause the filter to include it, then make the text of that cell match the background colour of the cell. Not that pretty since the header (row 1) will not be horizontally centred in the cell but it will work...

-1

I had the same problem and found a solution that works for me. For every row in the header that you don't want to see, you make te letters white (or the backgroundcolor). When you sort you don't see all the same headers in the rows. To bad when you want to change something, but in that case you can also make them light grey.

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