I have several meetings during the day and I like to be able to open my calendar and see what is left at a glance so I delete the meetings that I have already completed. If I do this close enough to the meeting time I am asked if I want to notify the creator. If I do this after the meeting has started Outlook automatically sends a notice to the creator that I have declined the meeting. I am only deleting the one instance so it is still in my calendar for the next time, however that creates an email that others must read/delete.

I need to be able to remove single occurrences of meetings without automatically sending a notice that I am deleting the entry.

NOTE: I am using Outlook 2007, I did not see anything in the Advanced Email Options.

NOTE 2: I have seen this happen with Lotus notes as well (Like anyone actually uses that).

NOTE 3: There is not a sent message created, only the creator of the calendar event will see the message.

3 Answers 3


Change your calender to list view, select the meeting/s and press the delete key.


Go offline.


Delete Meeting.

Delete email from Outbox.

  • I don't see an email in my Outbox when I do this, so maybe it skips the sending the email if working offline. This works though. Thanks!
    – mbomb007
    Jul 23, 2020 at 14:44

For anyone else trying to do this. I gave up on finding a way to prevent the email and just dismiss the event. I found the best way to do what I want was just to adjust how I look at the calendar as a whole. Instead of looking at the entire day I now just look at the current time marker and see what the day has left.

Thank you Debra for attempting to find a solution.

  • You're welcome, and sorry it didn't work out for you. I've been working for a company that uses Notes, which really is worse about this (if possible). But Groupwise is the only client I know of that handles it differently.
    – Debra
    Nov 17, 2013 at 15:39
  • The other answer with Working Offline works.
    – mbomb007
    Jul 23, 2020 at 14:45

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