In Microsoft Outlook 2010, is it possible to highlight an email to a different color if it's more important? I notice that when email is flagged in the recipient inbox if the sender marks the email before they send. However, I just want to be able to set up rules to color highlight them. How do I do this?


  • highlight email to orange if the domain on the FROM email address is from "@gmail.com"


Screen shot per my comment:

enter image description here

  • 1
    What have you researched or tried so far? – CharlieRB Oct 21 '13 at 17:32
  • Nothing so far. I didn't see color highlighting in the Rules and Alerts dialog in Outlook 2010 (see screen shot). I was hoping someone had developed a plugin or something. – MacGyver Oct 21 '13 at 17:45

This can be done via conditional formatting. To do this use the "View" tab and change the View Settings.

enter image description here

To make someones name appear in a certain color;

  1. Click Add.
  2. Enter a name for the rule.
  3. Click Font.
  4. Under Color, click the color you want.
  5. Click OK.
  6. Click Condition.
  7. In the From box, type the person's name. Note: The name must exactly match the full name that appears on messages that you receive.
  8. In the Filter, Conditional Formatting, and Advanced View Settings dialog boxes, click OK.

For more detailed instructions - Automatically change incoming message colors and fonts based on sender, subject, or recipients.

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