I created a rule for a contact group/distribution list in order to move emails to a certain folder. It works without any problems. Let's call this group 'distgroup'.

However, for some emails that comes to the group email(distgroup), 'To' and 'From' fields are same as 'From'. Normally 'To' field is supposed to be 'distrgroup'.

Because of this, when I cannot run the same rule for this type of emails since group email address is not written in either 'To' or 'From'. It doesn't move that emails to my certain folder.

Is there any solutions about it?


Received: from cluster08.natrohost.com (xxx) by xxxxx (xxx) with Microsoft SMTP Server id xxxx; Fri, 25 Oct 2013 10:28:27 +0300 Received: with MailEnable Postoffice Connector; Fri, 25 Oct 2013 10:29:33 +0300 Received: from liste.tubitak.gov.tr ([xxx9]) by natrohost.com with MailEnable ESMTP; Fri, 25 Oct 2013 10:29:27 +0300 Received: from listeler.tubitak.gov.tr (localhost []) by liste.tubitak.gov.tr (Postfix) with ESMTP id 5BD2E802E31; Fri, 25 Oct 2013 10:27:02 +0300 (EEST) X-Original-To: [email protected] Delivered-To: [email protected] Received: from sg02.tubitak.gov.tr (mta.tubitak.gov.tr []) by liste.tubitak.gov.tr (Postfix) with ESMTP id 71D82802E30 for ; Fri, 25 Oct 2013 10:18:12 +0300 (EEST) Received: (surgate 55085 invoked by uid 1001); 25 Oct 2013 07:18:12 -0000 Received: from unknown (HELO mta01.tubitak.gov.tr) (xxx) by 0 with SMTP; 25 Oct 2013 07:18:11 -0000 Received: from localhost (localhost [])by mta01.tubitak.gov.tr (Postfix) with ESMTP id 663A032070Afor ; Fri, 25 Oct 2013 10:18:11 +0300 (EEST) X-Virus-Scanned: amavisd-new at mta01.tubitak.gov.tr Received: from mta01.tubitak.gov.tr ([])by localhost (mta01.tubitak.gov.tr []) (amavisd-new, port 10026)with ESMTP id JHLc51rvBzb3 for ; Fri, 25 Oct 2013 10:18:11 +0300 (EEST) Received: from mail02.tubitak.gov.tr (mail02.tubitak.gov.tr [])by mta01.tubitak.gov.tr (Postfix) with ESMTP id BE81F320705for ; Fri, 25 Oct 2013 10:18:10 +0300 (EEST) Date: Fri, 25 Oct 2013 10:18:10 +0300 From: TEYDEB Duyuru To: teydeb duyuru Message-ID: <[email protected]> In-Reply-To: <[email protected]> References: <[email protected]> <[email protected]> <[email protected]> <[email protected]> MIME-Version: 1.0 Content-Type: multipart/mixed; boundary="----=_Part_330649_550081700.1382685490539" X-Originating-IP: [xxx] X-Mailer: Zimbra 8.0.0_GA_5434 (ZimbraWebClient - FF24 (Win)/8.0.0_GA_5434) Thread-Topic: firma =?utf-8?Q?ba=C5=9Far=C4=B1_puan=C4=B1_-_ileti=C5=9Fim?= bilgisi Thread-Index: ee2kjcbAgV1nReKghS9jOkg9b6ioV5D6CcE2W3p0Yh1e4CN3NO5jM6Zx X-SMTP-Filter: SurGATE SMTP Filter EngineRelease 4.0 ($Revision: 523 $) X-SurGATE-Result: Clean (Content eval: 0.00 points) X-SurGATE-Reason: WHITELIST match: [email protected] [pattern: @tubitak.gov.tr$] X-Mailman-Approved-At: Fri, 25 Oct 2013 10:27:00 +0300 Subject: [Teydeb.duyuru] =?utf-8?b?RmlybWEgQmHFn2FyxLEgUHVhbsSx?= X-BeenThere: [email protected] X-Mailman-Version: 2.1.12 Precedence: list Reply-To: List-Id: List-Unsubscribe: http://mail.liste.tubitak.gov.tr/mailman/options/teydeb.duyuru, List-Archive: http://mail.liste.tubitak.gov.tr/pipermail/teydeb.duyuru/ List-Post: List-Help: List-Subscribe: http://mail.liste.tubitak.gov.tr/mailman/listinfo/teydeb.duyuru, Sender: Errors-To: [email protected] Received-SPF: pass (natrohost.com: domain of liste.tubitak.gov.tr designates xxx as permitted sender) client-ip=xxxx X-Envelope-Sender: [email protected] X-ME-Bayesian: 40.000000 Return-Path: [email protected] X-MS-Exchange-Organization-AuthSource: xxxx X-MS-Exchange-Organization-AuthAs: Anonymous X-Auto-Response-Suppress: DR, OOF, AutoReply

I have an idea to resolve this but ı am not sure how I can do it. If somehow I can set a rule such as if my name is not in To field and CC Field, move the mails to the specific folder.

This may be the solution. But I don't know if this is possible.


2 Answers 2


Although I still think the best to do is to use the List-Unsubscribe header, as your last idea describe you could use the except rule.

On the Rules Wizard, select Move messages from someone to a folder and click Next:

enter image description here

On the conditions, unselect "from people or public group", click Next and Yes on the pop-up question:

enter image description here

On actions, specify the destination folder, and select Next:

enter image description here

Now you select the exception and click Next:

enter image description here

Save your new rule, click Finish:

enter image description here

Your final rule would look like:

Apply this rule after the message arrives
move it to MyFolder folder
except where my name is not in the To box
stop processing more rules

It feels to me that although the messages don't have From header different from the To header, the Subject always include the words [Teydeb.duyuru] so consider filtering using it:

  1. Select File, Manage Rules & Alerts.
  2. Click the New Rule button.
  3. On the "Step 1: Select a template" box, under the section labeled "Start from a blank rule", select Apply rule on messages I receive.
  4. Click Next.
  5. In the "Which condition(s) do you want to check?" box, check the box with specific words in the subject.
  6. In the "Edit the Rule Description" box below, click on specific words.
  7. In the "Specify words or phrases to search for in this subject" window, type the text to search for. In your case you would type [Teydeb.duyuru]
  8. Click the Add button. Click OK. Click Next.

Continue the steps as you already did to move the message to a different folder.

If that does not work for all the messages you could follow the same steps and search for one of the headers you just copied over (i.e: type exactly this: List-Unsubscribe: http://mail.liste.tubitak.gov.tr/mailman/options/teydeb.duyuru ) The search mechanism should work for the entire message body, not only the parts we normally see.

  • This was only an example of one of the emails. [Teydeb.duyuru] is the name of the newsletter. It will vary depending on the email. So, yo cannot relate it with a rule.
    – SNaRe
    Oct 26, 2013 at 13:22
  • Also I updated my question with an idea. Please check it out.
    – SNaRe
    Oct 26, 2013 at 13:26
  • have you tried using the List-unsubscribe header? I bet it is on all emails, isn't it?
    – douglaslps
    Oct 26, 2013 at 14:01

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