9

In Word 2013 we can collapse/expand a header.

I want to toggle the collapsable ones for all headers.

How can I do that?

11

Right click on a header, select Expand/Collapse > Expand All Headings (or Collapse All Headings).

Also you may like to have shortcuts for them, so follow these steps:

From the File menu at left-top corner, choose Options.

In Word Options window from the left column select Customize Ribbon.

Then in right pane look at bottom of pane, you'll see Keyboard shortcuts:; click Customize...

In Customize Keyboard window, under Categories:, scroll down and select All Commands

Then click under Commands: and type in ExpandAllHeadings (By typing two first letters you'll get it)

Then put cursor in Press new shortcut key box and hold Alt key with E from keyboard, then click Assign. Now we have Alt+E shortcut for Expanding all headings.

Again under Commands: type in CollapseAllHeadings, and follow steps just same as above, but use Alt+C for it.

enter image description here

enter image description here

2
  • 1
    Thanks Iman. Do we have a hotkey for that? – Nam G VU Jan 29 '14 at 10:52
  • 3
    Not by default, but we can assign one. I will modify the answer. – kaku Jan 29 '14 at 13:39
3

To collapse/expand all of a specific heading

From the Styles section in the Home ribbon, right click the specific heading style and choose Select All x Instance(s); this will select the text in the body of the document:

shows the Select All x Instance(s) menu item when right clicking a heading style

In the body, right click any of the selected text/headings and choose Expand Heading or Collapse Heading (not "All Headings"):

shows the Expand Heading and Collapse heading menu items when right-clicking a heading in the body

3
  • Hey, that was very helpful. I see that this post is quite old, but maybe you're still around. Any idea how to collapse all headings of a specific name? As an example, for each Heading 1, I have a couple Heading 2. And within each Heading 2, I have a couple of Heading 3. Every single Heading 2 has the same Heading 3s.... I want to collapse all of the Heading 3 named "Interpretation", but NOT the Heading 3 named "Checking" – Mike Christiansen Oct 19 '18 at 17:20
  • @MikeChristiansen Perhaps you could create two different headings with the same style to accomplish that, otherwise I think you'd have to go the route of writing a macro. – bdimag Oct 20 '18 at 15:59
  • I've decided to use a different approach. Going to store the data in XML, and use XSLT to generate an HTML page. Use a different XSLT to see different things, rather than collapsing headings. Really is a better way forward anyway, for this project. – Mike Christiansen Oct 20 '18 at 17:20

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.