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I have a recurring meeting set up in Outlook that everyone has already accepted to. I want to update one occurrence of the meeting with an agenda - something that would not change acceptance status. How can I updating the meeting without having new requests sent out?

2 Answers 2

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You can prevent meeting request replies

Even if you don't turn off the response option when you initially send the meeting request, you can change the option at any time.

  1. Open the meeting.
  2. On the Meeting Ribbon
  3. In the Attendees group, click Responses.
    • NOTE: For recurring meetings, the Meeting tab appears as the Recurring Meeting tab.
  4. Uncheck Request Responses
  5. Click Send Update (It is necessary to click Send Update so that the meeting request is updated in Outlook for all meeting attendees)

screenshot

According to this article on Understanding Meeting Updates, certain updates must be sent.

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  • I wonder how it happens that I switch off "Request Responses" and still get the buttons: "Accept", "Tentative" and "Decline" like shown here: imgur.com/a/vhKbu. Any Ideas?
    – NilsB
    Oct 28, 2016 at 10:26
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    On the original invitation, I would speculate you cannot stop the receivers updating their own calendars by denying a response.
    – niton
    Oct 28, 2016 at 16:55
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If you just make some updates to the agenda, you will send those updates out. The updates that the attendees receive, will not require a response. The updates will automatically change the meeting scheduled in their calendars.

The above will only work if you initially specify that the meeting does not require a response, when you first schedule the meeting.

I was a little quick on the response! :)

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  • This is incorrect. I have updated my meeting and then received a bunch of responses from the attendees saying they accepted my meeting after they had already done so before. Apr 9, 2014 at 17:26

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