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I have made a Book Archive in Excel 2013 that has the data sorted like this.

Book's Owner ¦ Book Cover ¦ Book Name ¦ Author ¦ Edition ¦ Language ¦ Topic ¦ Index

Since those are technical books only sometimes they have multiple authors so I had the idea to write the authors separated by a comma in the same columns with the idea I could have put a filter to filter them individually, something like Filter Comma Delimited Excel Column.

But I understood it being impossible, so I decided to try another approach. I separated the Author column in 5 different columns and I merged the the header as a single one.

What I want to do now is to be able to filter it by the header with a drop down list with all the authors, but with the AutoFilter function in the criteria it only display the authors that appears on the first column.

How can I make excel extend the criteria to the whole range of cells?

I'll attach some pictures to make you understand better.

enter image description here

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I would solve this using the Power Pivot add-in. First I would split your Book Archive into two tables: 1. A new table e.g. Book Authors with just two columns, Book and Author. If a Book has multiple Authors, it would have multiple rows. 2. The current table, with all the Authors removed.

Then I would load those two tables into Power Pivot and set the relationship between them on Name (it might successfully Auto-detect that).

Finally I would build a Pivot Table (or Flattened Pivot Table) filtering on Authors and showing details of their Books.

  • I don't really get what you mean, I started using excel by two weeks so I still miss some basic knowledge. Could you attach a screenshot? – babs5 Aug 15 '14 at 7:40
  • Yeah maybe, but I'm not going to do a whole lot of typing ... can you share some sample data on Onedrive or similar? – Mike Honey Aug 18 '14 at 0:03
  • 1drv.ms/1pxlKAE – babs5 Aug 18 '14 at 9:25
  • Sorry that link doesn't work - it says "Sorry, we can't open your workbook in Excel Online because it exceeds the 5 MB file size limit. You'll need to open this in Excel." But then it wont open in Excel. I only need a sample - cut out most of the rows. – Mike Honey Aug 22 '14 at 4:19

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