Alice and Bob from Initech are coming over for a coulpe of meetings. They need to talk to Carol, Dave (me), Eve, and Frank separately and they have asked me to setup a meeting.
I don't have access to the agendas of my co-workers, not with "Create Items" permission. Also, I need to book a room for the entire time they're here.
I tried to do this by
- Booking a room, just for myself, for the entire time it's needed, but setting the meeting to "Show As: Free" as I won't need it the entire time myself.
- Booking separate meetings for each cow-orker, with me as the organizer, but again with "Show As: Free" and explaining that I won't be present, that I'm just organizing.
- Sending a summary / itinerary to Alice and Bob (I'm not sending the actual invites out to them).
I thought this would work, but "I'm sorry, Dave. I'm afraid I can't do that." Specifically, I didn't add the room to the separate meetings since I thought I'd already booked it. Unfortunately, since I booked it with "Show As: Free", it didn't show up as occupied and someone else has booked a meeting in it.
So how should I have handled this situation?