I've been googling for how to do this for over 10 minutes. I can't figure out how to clear formatting in Outlook for Mac 2011. Is there a menu option or a keyboard shortcut to do this?


try the command "paste and match style" its in the "edit" menu on the very top of the screen.

keyboard shortcut Command + Option + Shift + V (though you can change that)

| improve this answer | |

I am also using Mac Outlook 2011. This is exactly what you need to do to remove formatting:

(I am assuming that the users have few lines of text which have the desired format & few lines of text which does not have the desired format.)

  1. Cut the lines of text which does not have the desired format(CMND+X).
  2. Focus the cursor wherever these lines need to be pasted.
  3. Use 'Shift-Opt-Command-V' or select "Paste and Match Style" from the 'Edit' menu drop-down. Finally, you get to see the lines of text without formatting in the mail.
| improve this answer | |
  • This duplicates another answer and adds no new content. Please don't post an answer unless you actually have something new to contribute. – DavidPostill Aug 15 '16 at 7:34
  • 1
    Yes, even I saw. But let me tell you frankly the steps are not detailed. And I had to do lot of circus myself to get to know, how to achieve it. So, I shared this answer. So, others can easily achieve what they are trying to do. – Vishwathma Aug 16 '16 at 17:49
  • I think this is a better answer. Just saying "use paste and match style" begs the question: what if I already pasted? – jcollum Oct 6 '16 at 15:19

I'm on Mac 2011 Outlook and found the best way use Shift-Opt-Command-V (or "Paste and Match Style" from pull down. But make sure you're in a spot in your email body that doesn't have formatting.

Lame that there is no 'remove formatting' button.

| improve this answer | |

An alternative option is to cut the text into the clipboard, paste it into a plain-text TextEdit window, then paste it back.

| improve this answer | |

You can clear the styles, text effects, and font formatting from text in an email message. This includes content copied from another source, such as a webpage, a document, or another email message.

Select the text.

On the Message tab, in the Basic Text group, click Clear Formatting. Article

| improve this answer | |
  • I don't see the "Basic Text" group. Can you show me a screenshot? – Daniel Kaplan Jan 8 '15 at 20:52
  • I tried to, I just don't have karma yet here is the article I found. Updating now. – christian7000 Jan 9 '15 at 0:37
  • Ah I saw this. I literally don't have these buttons. Any idea why? – Daniel Kaplan Jan 9 '15 at 0:50
  • I don't know I think you can customize items on your toolbar. Perhaps you accidentally removed it? – christian7000 Jan 9 '15 at 3:55
  • 3
    That article is for Outlook 2010 -- not Outlook Mac. Normally I'd downvote because you didn't answer the question, but your karma is so low... – jcollum Jun 19 '15 at 22:59

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.