I'm trying to create a Risk Assessment sheet in Excel.

I have one drop-down with days at the moment and I want another cell to be populated depending on what day is selected.

I have managed to get this working for one day but not all days.


How can I expand this formula to show the following:

F16 = Monday, G16 = Apple
F16 = Tuesday, G16 = Orange
F16 = Wednesday, G16 = Banana
F16 = Thursday, G16 = Pear


Basically what you are looking for is called a LOOKUP function in excel.

Step-1: Make a list of X and Y (in your case DAYS and FRUITS) - let us say this range is A1 to B7

Step-2: Write the following formula in the cell where you want the fruit name to appear =VLOOKUP(A8,A1:B7,2,0) (assuming that A8 contains your DAY)

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  • This works ok, can it be made to copy the text so it can be edited because at the min if I go to copy the text it just shows the formula? – Ryanagray Aug 25 '15 at 13:20
  • copy the cell with formula and do "Paste-Special" - Now you can edit the text – Prasanna Aug 25 '15 at 13:23
  • Can this be don't programically so it copies the text and not the formula – Ryanagray Aug 25 '15 at 13:27
  • that will involve the use of VBA (read as coding). Would you be interested in going down this lane. I'm assuming your RA is the priority. – Prasanna Aug 25 '15 at 13:30
  • I would be interested in VBA altho I have never done this so could take some explaining. – Ryanagray Aug 25 '15 at 14:15

If you don't want to add additional cells just like Prasanna suggested just add:

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  • Appreciate the one line formula. But one cannot maintain this, if the number of drop down items are more than what is shown in the example. Mind that @Ryanagray gave an analogy and his/her risk assessment sheet may have more than 7 entries (as shown in his analogy). – Prasanna Aug 25 '15 at 13:16

Depending on your version of Excel, you may be able to use the IFS function. This essentially performs the job that the nested IF function would do.

In G18, try:


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  • This isn't in Excel 2013 — what version are you using? – Scott Jan 12 '17 at 5:24
  • 2
    Appears to be available on Excel 2016 onwards only – Kenneth L Jan 12 '17 at 6:40

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