Questions tagged [email-filter]

Email filters allow custom actions to be performed when a message satisfies the filter/rule requirements is received. An example of a common email filter is spam protection, which automatically moves all incoming messages into a Spam folder (action), when a given message is determined to be "spam" (rule).

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Thunderbird: generic filter rule for any Discourse Forum software based mail

I wish to create a generic filter rule for any Discourse Forum software based mail. I visit a few forum with different domains, etc. The filter should catch all discussions and the [xxx Forum] ...
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ASK How to extract email regex using Emeditor? get email specific

example : hello this my email user1@domains.com contact me yes this my email user2@needthis.ca:contactmenow user:3:user3@needthistoo.com.au:contactme hello this is my email andre,user4@needthis.co.uk, ...
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In Outlook, how can I avoid receiving my own emails that I send to a group?

When I send an email from Outlook to a Google Group, I receive this email myself, so that I have two copies of the same message. Based on this answer, I tried to add a rule that automatically deletes ...
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Do spammers actually make subject lines such as “[SPAM]”? Or is this added by some filter?

I have a Gmail account. Today, I had received a spam message whose subject line was actually "[SPAM]". Is this some new kind of "trick" by spammers, or was the subject line determined to be 100% sure ...
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What causes Microsoft Outlook rule to be client-side only?

I have created four different mail rules in Microsoft Outlook (offline version of Office 365). All four are very simple -- "catch" e-mail address of some pattern and move it to specified folder. When ...
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What's Outlook 2016 form for forwarded meeting?

I'm creating rules to sort email, but I can't figure out what form to use to catch all those stating my meetings have been forwarded. I can find Accept, Decline, etc, under Application Forms, but one ...
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How to filter an email type to prevent it from occupying even the spam folder? [closed]

I receive daily messages in my Gmail with the same subject: "Sales Boom". Gmail correctly detects these messages as spam and sends them correctly to the spam folder. Even so, I would like to know if ...
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Outlook 365: Play notification sound only once every X minutes

Currently I have my settings to display a notification and play a sound whenever I receive a new email. However, I often, like many others, receive multiple emails at the same time or within a few ...
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1answer
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Hosted emails on cPanel - How can I stop a user form deleting emails?

Just wondering how can I stop a user from deleting emails on a mailbox that is being hosted on cPanel? I have already created another mailbox that will auto-forward incoming emails - but I would like ...
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Outlook rule fails on mails with empty subject

when creating rules for automatic forwarding emails in Outlook 2013 i noticed that these rules fail, if an email with a blank subject line (no subject) is recieved. All other emails work fine, just an ...
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Outlook: save existing search query as “Search Folder”

In Outlook When I already have a search query that is displaying results on screen in the email list pane, how do I save this EXISTING search query as a "Search Folder". i.e. Without starting again ...
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382 views

Outlook - Automatically create folders when importing rules

I have a set of rules for Outlook (desktop) I'd like to share with my co-workers. Only problem is every time I import the rules all of the "destinations" are folders that don't yet exist on their ...
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Can 'Filters' set up in an email account actually redirect email and prevent them from being sent?

With BT email it is possible, as with others, to set Filters for incoming and outgoing mail. If a filter was set up regarding a specific name e.g. XXXXX and the filter was 'Deliver to the Inbox folder ...
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104 views

In GMail, can I auto-forward emails between two accounts so I can view all my mail on both?

I realize this is probably a pretty uninformed question, but I'm not really sure how to search for it. My apologies if this is a duplicate or whatever. I don't use this site a lot, I'm a bit ...
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Some email providers not receiving email

Good day, I set up SMTP server I am using sendinblue SMTP also I checked my email score with https://www.mail-tester.com/ and scored 8.9 from 10. I lose 1.1 point on reverse DNS but I think I just ...
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Windows - is there a command-line interface for GMail?

There was a command line interface to the Google API (I'm unsure if it supported Gmail), but it is now defunct: 8 June 2015: GoogleCL is currently broken due to the OAuth1 turndown, and likely to ...
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Incoming email rule to filter mail sent exclusively to one contact group

I need to filter emails sent to one particular contact group (distribution list) to the exclusion of any other recipient or group. For example, mail sent to Some Group should be filtered, but mail ...
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How can I create an email filter in Evolution for only when the recipient is a single particular address?

I'm trying to filter messages sent to blah@blorf.com only, and not that address in addition to others. Messages sent to blah.blorf.com, blech@bloog.org should get through. My current attempt looks ...
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241 views

Sieve rule for catch-all email setup: Filter into folders based on alias

I'm running a catch-all email setup with my own domain (mydomain.tld). My hoster offers me to create arbitrary Sieve mail filter rules. I would like to create a rule that moves all incoming mail to a ...
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Outlook for Mac: How do I configure a client side rule to match multiple keywords in the subject line?

I use Outlook for Mac (version 16.16.8) and am trying to create a client-side rule to filter emails that have a list of keywords in their subject field. I can easily set this up when it's a server-...
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23 views

Spam Filter Blocking or something on users side of things?

Spam Filter is designated some email as blocked. This sender has sent us email in the past. The reason it was blocked was: "Domain of tbu****s@mc**-ar**.com does not designate 54.2*8.***.9 as ...
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66 views

Emails rule in outlook

Good morning, I'm struggling to set up some rules in my outlook and couldn't achieve what I'd like to automate. Basically, I'd like to set 3 folders: Inbox: Only keeps email where there is ONLY MY ...
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408 views

Optimally sort emails in to subfolders using Thunderbird filters

I want to take email messages and sort them in to subfolders in my IMAP account using my MUA, Mozilla Thunderbird. I set a filter "move bob@example.com" to match and it moves the emails to subfolder "...
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627 views

Outlook Rule - Strict Word Matching - Do Not Match if String inside Word - Eg: Match XYZ but not WXYZW

I have a rule in outlook which matches the letters XYZ and I noticed I was getting the wrong e-mails filtered by this rule. After opening the e-mail and searching for the string I found somebody's ...
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1answer
34 views

copy an outlook appointment and send it to an other mail

Problem is, I don't have a work phone. But I would like to know when and where my appointments are on my private phone. I need a rule that does the following: - find all Outlook appointments - copy ...
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1answer
180 views

Outlook rules for routing all emails sent by people not in a whitelist

I have the need to have all emails that do not come from my company's domain route into a certain folder in Outlook. The purpose is to give me a higher state of alert that an email was not sent ...
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1answer
21 views

Outlook Rule for not being in a mail group

Can I create an outlook rule to filter mail if it is sent directly to my email address (and any others) as opposed to being sent to a mail group that I belong to?
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41 views

How to effectively filter spam emails that have two '@' symbols in the address?

Apologies if this has been addressed before. We are seeing a companywide uptick in spam emails with attachments that use the following syntax for the 'From' email address (I apologize again that this ...
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1answer
304 views

Outlook 365: Rule to check if a specific user is missing (and then forward the email to them)

I need some help with Outlook rules: Problem: Users are not attaching all invested parties to communications regarding certain topics. Example: User has problem and contacts Engineer X. Engineer Y is ...
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68 views

Why are Inbox messages being moved into Trash in Thunderbird?

I have turned OFF all message filter instructions, yet even after restarts, Thunderbird is moving messages to 'Trash'. This has been happening for a week or so. Ref: Thunderbird 60.3.1 32 bit on my ...
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134 views

Filter e-mails in outlook addressed to X people [duplicate]

I would like to be able to filter e-mails which are sent to more then, for instance, 15 people? Is something like this achievable? In Outlook 2016? Or is something like this possible to create using ...
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344 views

What is the precedence order in thunderbird message filtering?

Will these filters work as intended? If conditions A & B ==> folder X If condition A ==> folder Y Others, no processing In other words, will message filter rules be processed in sequential order?...
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490 views

Is there any way to filter/search emails by received time only, regardless of date?

I'm basicly trying to filter emails I received after working time. Date isn't important that much but need to filter them by delivery hour. Adding hour column didn't work but not sure I setted format ...
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100 views

Outlook rule to identify forwarded email

Emails are (auto)forwarded to my inbox. How can I identify such email, not relying on sender, recipient and subject fields (i.e. not using subject = FW:)? Is there a technical way?
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78 views

Outlook rule to identify emails sent to person A and B (instead of A or B)

Outlook rules allow exception for emails addressed to either of listed names. What if I want to handle emails sent specifically to person A and person B and potentially someone else? This could be ...
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175 views

How can I filter email messages in Alpine v2.03 email client?

In my school, our web admin gave us a text-based email client to manage our inbox. This client is called Alpine. Its productive version is 2.03. We have a lot of spam in our inbox, but I cannot ask ...
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3k views

In Lotus Notes 9 How do you manually run rules you've written on your inbox, without installing any other plugins / software?

It makes it very difficult to test the rules I have if only messages coming in can be matched when I run send and receive emails. Is there a way to manually run them?
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Outlook 2016 Rule

would like some help here. There is a email forwarding rule to this email address (ITsupport@xx.com) to my main inbox. For example, if John sends an email to ITsupport@xx.com, it will forwarded to me....
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294 views

Mac Mail Rule does not work

I've created an On My Mac mailbox. Then I created an if-any rule: From is equal to [some@email.address], which performs Move Message to my newly created mailbox. When done creating the rule, I ...
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1answer
613 views

Outlook '16 Calendaring Macros/Rules — filtering calendar invites for three different people

I support calendaring (Outlook 2016 on WIN10) multiple directors as an EA through an MS Exchange Server. I would love to create a rule or Macro to filter incoming meeting invitations based on who it ...
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2answers
3k views

Outlook Rule Not Working Correctly

We have a monitoring system that sends out alerts whenever one of its trigger conditions is met to a mailing list I am on . Most of these messages are garbage to me, so I set up a rule to filter out ...
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3answers
106 views

How to automate sending e-mail when specific message is received?

I use Buxfer.com app for money management. This service allows to report expenses by sending an email to a special, private email address assigned to user by Buxfer. The format required to report an ...
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65 views

What are some usernames I should prohibit for my Mail Server? [closed]

So, I'm starting to create an automated Registration script. It already checks for duplications, but that's not enough. I'd like to ask for some in the community, on which names users shouldn't be ...
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88 views

How can I use this string in an e-mail filter?

Apologies for the amount of redaction. Basically the e-mail is "notify.mydomain.com <support@mydomain.com>" I'd like to filter anything which is 'notify.mydomain.com' but I can't work out which ...
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125 views

How to avoid replying to a mail when I'm in blind copy

I'm working with Microsoft Outlook 2016, and I just received a mail where I've been put in blind copy. This is quite dangerous because the people in the To and CC list should not be able to contact me,...
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46 views

Exchange does not redirect automatic replies and error messages

On my Exchange account, which I access using OWA 2013, I have setup a redirect rule to forward all email to my Gmail account, as seen below; and I routinely send and receive email through Inbox by ...
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634 views

How can I filter emails by IP in Thunderbird?

I use Thunderbird for my email. As of lately, I'm constantly receiving plenty of spam from the same block of IP addresses. I cannot block them at the firewall (neither my own PC's firewall, nor the ...
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1answer
29 views

Advanced Find Search Folder in Outlook?

I have to run an advanced find everyday on my org's Network Control Mailbox to run a filter against all subfolders of that inbox. While CTRL + SHIFT + F is handy, I'd like an easier alternative, as ...
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177 views

freebsd postfix python policyd-spf ip addres validation error

I recently encountered a problem on my freebsd postfix mail server with the packet py27-postfix-policyd-spf-python-1.3.2_1 My maillogs where full with the following messages: policyd-spf[16637]: ...
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64 views

Delaying New Unread Email Count Notification in Outlook 2013

How can you delay the unread message count notification appearing in Outlook 2013? I get a lot of emails that I filter using Outlook's rules and third-party software. However these emails still come ...

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