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Questions tagged [email-filter]

Email filters allow custom actions to be performed when a message satisfies the filter/rule requirements is received. An example of a common email filter is spam protection, which automatically moves all incoming messages into a Spam folder (action), when a given message is determined to be "spam" (rule).

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Outlook Rule for not being in a mail group

Can I create an outlook rule to filter mail if it is sent directly to my email address (and any others) as opposed to being sent to a mail group that I belong to?
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Outlook client adding [SPAM] on my server mail

So I just configured by email server with Exim, Courier (IMAP & POP) and I've configured everything perfectly (SPF, SKIM, DMARC, etc) and getting a 10/10 rating on mail-tester.com We are using ...
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1answer
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How to effectively filter spam emails that have two '@' symbols in the address?

Apologies if this has been addressed before. We are seeing a companywide uptick in spam emails with attachments that use the following syntax for the 'From' email address (I apologize again that this ...
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1answer
56 views

Outlook 365: Rule to check if a specific user is missing (and then forward the email to them)

I need some help with Outlook rules: Problem: Users are not attaching all invested parties to communications regarding certain topics. Example: User has problem and contacts Engineer X. Engineer Y is ...
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58 views

Should dovecot-sieve-plugin listen on internet related to security issues?

I've configured dovecot according to a manual. The sieve-plugin is used there, and this opens a port to the web. I am wondering if this is really needed due to security reasons. Is there any way for ...
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2answers
127 views

Filter e-mails in outlook addressed to X people [duplicate]

I would like to be able to filter e-mails which are sent to more then, for instance, 15 people? Is something like this achievable? In Outlook 2016? Or is something like this possible to create using ...
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1answer
46 views

What is the precedence order in thunderbird message filtering?

Will these filters work as intended? If conditions A & B ==> folder X If condition A ==> folder Y Others, no processing In other words, will message filter rules be processed in sequential order?...
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87 views

Is there any way to filter/search emails by received time only, regardless of date?

I'm basicly trying to filter emails I received after working time. Date isn't important that much but need to filter them by delivery hour. Adding hour column didn't work but not sure I setted format ...
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Outlook rule to identify forwarded email

Emails are (auto)forwarded to my inbox. How can I identify such email, not relying on sender, recipient and subject fields (i.e. not using subject = FW:)? Is there a technical way?
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1answer
33 views

Outlook rule to identify emails sent to person A and B (instead of A or B)

Outlook rules allow exception for emails addressed to either of listed names. What if I want to handle emails sent specifically to person A and person B and potentially someone else? This could be ...
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1answer
80 views

How can I filter email messages in Alpine v2.03 email client?

In my school, our web admin gave us a text-based email client to manage our inbox. This client is called Alpine. Its productive version is 2.03. We have a lot of spam in our inbox, but I cannot ask ...
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264 views

How to see all not answered emails from my colleagues in Outlook 2016?

I look for a solution to set a filter in Outlook's Folder Sent Items to see all not answered emails from my colleagues. Example: I send out 100 emails. Some of the mails have one To person, some ...
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130 views

Dovecot sending everything to spam

I have a server with postfix + dovecot + spamassassin, and whatever spamassassin marks as spam does go into the proper folder. The problem I have is that the majority of emails I get, even the ones ...
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1answer
1k views

In Lotus Notes 9 How do you manually run rules you've written on your inbox, without installing any other plugins / software?

It makes it very difficult to test the rules I have if only messages coming in can be matched when I run send and receive emails. Is there a way to manually run them?
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1answer
45 views

Outlook 2016 Rule

would like some help here. There is a email forwarding rule to this email address (ITsupport@xx.com) to my main inbox. For example, if John sends an email to ITsupport@xx.com, it will forwarded to me....
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79 views

Mac Mail Rule does not work

I've created an On My Mac mailbox. Then I created an if-any rule: From is equal to [some@email.address], which performs Move Message to my newly created mailbox. When done creating the rule, I ...
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1answer
125 views

Outlook '16 Calendaring Macros/Rules — filtering calendar invites for three different people

I support calendaring (Outlook 2016 on WIN10) multiple directors as an EA through an MS Exchange Server. I would love to create a rule or Macro to filter incoming meeting invitations based on who it ...
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Searching for Email Filtering System against Cryptolocker

I am looking for a server based email filtering system against Cryptolocker. I read about it a while ago but unfortunately forgot the name of the application/buisness. Maybe one of you knows the name ...
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179 views

Searching for Outlook events by single occurrence name

In Outlook 2016 (and probably earlier incarnations as well), it's possible to change the subject line of a single occurrence of a recurring event without separating it from the recurrence. However, it ...
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39 views

How to setup a whitelist for my exchange email account where everything else goes to trash

I have a super generic email address at a giant corporation. Every day I get hundreds of emails from spam, sales people and other companies wanting to "connect", so much so that my email is completely ...
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2answers
1k views

Outlook Rule Not Working Correctly

We have a monitoring system that sends out alerts whenever one of its trigger conditions is met to a mailing list I am on . Most of these messages are garbage to me, so I set up a rule to filter out ...
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3answers
60 views

How to automate sending e-mail when specific message is received?

I use Buxfer.com app for money management. This service allows to report expenses by sending an email to a special, private email address assigned to user by Buxfer. The format required to report an ...
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1answer
61 views

What are some usernames I should prohibit for my Mail Server? [closed]

So, I'm starting to create an automated Registration script. It already checks for duplications, but that's not enough. I'd like to ask for some in the community, on which names users shouldn't be ...
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2answers
84 views

How can I use this string in an e-mail filter?

Apologies for the amount of redaction. Basically the e-mail is "notify.mydomain.com <support@mydomain.com>" I'd like to filter anything which is 'notify.mydomain.com' but I can't work out which ...
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1answer
78 views

How to avoid replying to a mail when I'm in blind copy

I'm working with Microsoft Outlook 2016, and I just received a mail where I've been put in blind copy. This is quite dangerous because the people in the To and CC list should not be able to contact me,...
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1answer
40 views

Exchange does not redirect automatic replies and error messages

On my Exchange account, which I access using OWA 2013, I have setup a redirect rule to forward all email to my Gmail account, as seen below; and I routinely send and receive email through Inbox by ...
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1answer
284 views

How can I filter emails by IP in Thunderbird?

I use Thunderbird for my email. As of lately, I'm constantly receiving plenty of spam from the same block of IP addresses. I cannot block them at the firewall (neither my own PC's firewall, nor the ...
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1answer
24 views

Advanced Find Search Folder in Outlook?

I have to run an advanced find everyday on my org's Network Control Mailbox to run a filter against all subfolders of that inbox. While CTRL + SHIFT + F is handy, I'd like an easier alternative, as ...
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1answer
133 views

freebsd postfix python policyd-spf ip addres validation error

I recently encountered a problem on my freebsd postfix mail server with the packet py27-postfix-policyd-spf-python-1.3.2_1 My maillogs where full with the following messages: policyd-spf[16637]: ...
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1answer
43 views

Delaying New Unread Email Count Notification in Outlook 2013

How can you delay the unread message count notification appearing in Outlook 2013? I get a lot of emails that I filter using Outlook's rules and third-party software. However these emails still come ...
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1answer
33 views

List attachments from the contact in Outlook 2016

In Outlook 2016, how do you list all attachments from the contact?
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0answers
63 views

How to auto-reply to reply-to email address sent from a forwarding email address?

I'm using a third party application that automatically forwards email notifications to me when a user makes a post. The emails are from noreply@thirdpartyapp.com but have the specific user's email ...
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0answers
29 views

Script to block e-mail by IP before it enters a postfix server

I'd like some advice on how to reject an incoming mail from a spammer before it enters postfix queue. This is to prevent flooding and getting mail stuck in postfix queue indefinitely. Is there an "...
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2answers
76 views

Is there a “to or from” email rule in Outlook?

It's annoying to have to create a rule to move all messages from certain people to a certain folder, and then create another to move all messages to those same people to that same folder. Has anyone ...
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1answer
295 views

Mark original email as complete when manually forwarded in Outlook 2007

On MS Outlook 2007 (12.0.6423.1000) SP2, and on Exchange Server 14.3.123.4002 in a corporate environment: I have many different projects. When an email comes in that doesn't trigger our automatic ...
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0answers
60 views

MS Outlook: Delete mail when manually marked as junk

When email fails the junk filter and shows up in the inbox, if one marks it as junk, it still goes into the junk folder. It would be nice if that action would cause the message to actually get deleted,...
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40 views

Marking automated emails so users can filter with outlook rules

At our office (large financial institution), we send out many generated emails to dozens of users. Those emails typically contain verified numbers, confirmations of checks, etc. It is not possible to ...
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1answer
149 views

no inbox rules for OWA (Outlook Web App)

After clicking Options in the Microsoft Exchange version of OW in the top right corner I see: Regional Settings Messaging Junk E-Mail Calendar Out of Office Assistant Change Password Accessibility ...
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1answer
986 views

Auto save email attachment from a specific mail id

Daily we receive 7 email at 2 different timing. each mail is having one attachment. now I want to download email and save it to my local folder.
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296 views

How to move the existing folders to another new folder in thunderbird?

I'm using the Thunderbird for mail. I'm getting many emails so I created some folders and wrote the filter for that. It also works fine (it is filtering my mails and move it to corresponding folders). ...
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1answer
490 views

Outlook rule for body text exclude previous header

I hope nobody asked this before, because I could not find this anywhere about this in Google Search.I am trying to create a simple Outlook rule regarding "Except if the body contains ..." as below My ...
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1answer
60 views

Prevent myself from accidentally emailing group

Yesterday at work I accidentally emailed our entire division on an email I had only intended for a single person. I think I accidentally selected the wrong auto-complete, since the name and the list ...
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1answer
436 views

How to import/export filters between accounts in Thunderbird

I have many fiters and a new mail account. Now I need to transfer them. I already tried the outdated plugin mentioned in Export Thunderbird filters to import them in gmail - but it doesn't work with ...
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2answers
934 views

How can i automate a rule that runs to 'run all rules' on inbox, after an imap move

How can i make a rule that runs all rules on inbox automatically preferably, or at least manually, after a bunch of new messages from another account were just pushed to it? I'll even do a batch into ...
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1answer
41 views

How to allow third party apps to send e-mail to my clients, without exposing their e-mail address?

So, I have a set of clients registered with a web application, and I would like some third party marketing services to be able to send e-mails to my users, on my behalf, based on their anonymous usage ...
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1answer
2k views

Outlook rules moving wrong emails (but works properly when rules are manually applied)

I get a lot of automated system alerts each day. I wanted to declutter my inbox, so I setup a number of rules to automatically move these to a "notifications" folder. The rules are generally specified ...
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0answers
747 views

Outlook Rules, “OR” Condition

Re-posting the question "Outlook Rules - How to use "OR" boolean?", as there is no accepted answer there, and it was Outlook 2010 specific. I'm using Outlook 2016 now, but still facing the ...
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1answer
348 views

How to filter messages in Thunderbird to forward all messages with attachments?

How to create a filter to process (eg. forward) all messages having attachments in Mozilla Thunderbird?
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1answer
626 views

Categorize multiple items in Outlook Smart Folder

I'm using Microsoft Outlook for Mac (2016, Office 365 Subscription) and have created a Smart Folder for my Uncategorized Mail. I did this because I wanted to find mails I have not yet sorted and put ...
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1answer
1k views

Removing generic email addresses from a large excel database

I have a large Excel sheet of contacts (26,000) that includes mostly specific email addresses but about 1%-3% are generic "info@" or "sales@" type. These will get me into major doo doo if I use them ...