Questions tagged [email-filter]

Email filters allow custom actions to be performed when a message satisfies the filter/rule requirements is received. An example of a common email filter is spam protection, which automatically moves all incoming messages into a Spam folder (action), when a given message is determined to be "spam" (rule).

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Outlook blocking ip using spamhaus despite server not being on list

2023-09-05 Reply to email from example.com Receive response: [email protected], relay=example-com.mail.protection.outlook.com[52.101.68.18]:25, delay=6.5, delays=6.1/0.02/0.35/0.03, dsn=5.7.1, ...
TheChubbyPanda's user avatar
1 vote
2 answers
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Outlook: Is it possible to define a filter rule comparing a number in a header field?

In the mail I receive in Outlook, some service provider has set up a SPAM filter with a comparatively low level, tagging the subject with [SPAM] when the message is not SPAM in several cases. In the ...
U. Windl's user avatar
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Filter emails by inbox and gmail folder

I would like to filter my inbox to see only messages with one or more specific Gmail labels on them. I can see emails in my inbox and the folder belonging to the specific label. How can I combine the ...
nocibambi's user avatar
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Outlook Rules - Sent Only to "Me"

How do I create an Outlook rule for emails sent only to "me," where "me" is my alternate email address? I know that you can create rules sent only to "me," where "me&...
DaMaxContent's user avatar
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Emails from specific sender not delivered to member of distribution list

I have a customer that has a Distribution List (DL) set up on their Outlook 365 They have added my email address, which is not a part of their organization, to that DL. My email is part of a Google ...
yoshpe's user avatar
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Error executing VBA script in Outlook Rules

I, like many of you, get tons of emails and I desperately need to organize them to keep track of them. So, I wrote a VBA script that moves messages from a supplier to a separate folder, using the ...
Adrian's user avatar
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Is there a faster way to move Outlook 365 rules than the up/down arrows?

We use Outlook 365 for our company email. I have over 100 rules defined to filter messages from service providers to various folders. And in many cases the order of the rules is important. I have a ...
Barmar's user avatar
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Highlight Incoming Mails That Were Forwarded to Me in Outlook

I am facing with a stupid issue on my part: whenever I receive a message, I always stop at the (lengthy) signature of the sender, and never check whether there is anything after it. This is especially ...
Adam L. S.'s user avatar
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Postfix content filter skip if failing

we have the postfix MTA which is working as relay SMTP service with the content-filter configuration. Content filter service analyzing emails end sending back to the Postfix. Some times content filter ...
Roman L's user avatar
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1 answer
445 views

Is it possible to fine-tune Focused vs Other in Outlook 365?

I understand that we can toggle the destination (Focused vs Other) of emails from a certain sender. For example, How to configure which emails show up in my Focused Inbox in Outlook? Do we (as users) ...
PM 77-1's user avatar
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3 answers
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Multiple mail server provider for one domain is possible?

I have searched in google before asking here. I got a mixed answer in google. Can i have a multiple MX record from different mail providers? Example, Zoho Mail [email protected] [email protected] ...
Mehul Kumar's user avatar
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Why are some emails marked read and others unread on arrival using IMAP in Thunderbird?

On advice of my provider, I recently switched to IMAP on my desktop but left POP3 on my phone and elsewhere. Incoming email seems to randomly switch from read to unread when it appears on my desktop. ...
LenG's user avatar
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1 answer
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Can I create rule to filter all mails to spam except [email protected] in Outlook [duplicate]

In Outlook I want to create a rule that filters or forwards all emails except the one from my organisation domain (eg. ***@company.com). Any rule which can block or move to spam others apart from ...
dhruv1000's user avatar
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1 answer
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Is there any way to filter and sort emails into folders on the commandline for use with neomutt + mbsync?

I've recently transitioned to using neomutt and mbsync for my personal email (setup via mutt-wizard). I'd like to do the same for my work email, but I get a significant volume of email on that address....
Mrshll1001's user avatar
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Thunderbird mail filters no longer work automatically after Google Workspace migration

I have a number of mail filters set up for my work Google account, in Thunderbird (v91.9.1 on NixOS 22.05). I've used Thunderbird for years and these filters are nothing special: they worked just fine....
Xophmeister's user avatar
-1 votes
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Thunderbird: create message filter based on email name/author in 'From' header

Version 91.12.0 The TB 'From' header on emails displays text (name/author) followed by the sending email address enclosed in angle brackets, e.g., "babe ruth [email protected]" I can create a ...
Luke's user avatar
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3 answers
5k views

Setup Outlook rule to move an email to a folder after 14 days

I have emails in my Outlook inbox that I want to keep for a while, so they are still visible. After a period of time (say, 14 days) I want them moved to another folder, storage. Can this be done with ...
sancho.s ReinstateMonicaCellio's user avatar
0 votes
1 answer
523 views

Email alias causes Outlook rule to trigger on 'sent to' condition even if primary email address is in To field

I have an odd situation involving an Outlook Exchange catch-all email address with aliases, and Outlook rules. The rule states that if the email is sent to a secondary email address (secondary@example....
Neo's user avatar
  • 339
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1 answer
810 views

Move replies to same folder that Outlook Rules move emails

I have multiple rules set up for clients, each client has their own folder where all emails are directed. When there is an internal reply to one of those emails, I'd like the reply to end up in the ...
Kieren Connell's user avatar
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1 answer
513 views

Creating an Outlook rule that matches one or more senders

Our company recently made some changes to our email service. As a result, I need to recreate some email rules, but I am struggling to get them to work. I need a rule that will move an email to a ...
pbuchheit's user avatar
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-1 votes
1 answer
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Why is my mailfilter receiving emails for some users, but not for others, when all are included as recipients to the same message?

Forgive me for being light on details, I just want to see if anyone recognises this kind of issue and can provide a likely cause. An outlook user of my exchange server has stated that a subscription ...
ThePKTraceurSte's user avatar
0 votes
2 answers
43 views

How to convert thunderbirds' "address ends with" rule in outlook

I'm going to be forced to move to outlook with company mail. Now, I love the flexibility of Thunderbird with filtaquilla filters, what I need is a way to express, at least, the "ends with" ...
DDS's user avatar
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1 vote
2 answers
710 views

Outlook search query not behaving as expected

I've used various versions of Outlook desktop (not part of Office 365) for decades, but have always run into inexplicabilities with the search syntax. I find the GUI query too slow and restrictive, ...
user2153235's user avatar
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1 answer
582 views

Does Microsoft Outlook treat multiple recipients in an email rule as "and" or "or"?

Suppose I create an email rule and in the "To" field, I enter "[email protected]" and "[email protected]". Will this rule apply to any email addressed to either Alice or Bob (and ...
tparker's user avatar
  • 153
2 votes
0 answers
572 views

Thunderbird: Message filter for time

My need in short: In Thunderbird (currently using version 100.0b2) I'd like to define a message filter that filters messages for a given time(slot) (e.g. between 01:00 AM and 05:00 AM). Background is ...
end of rainbow's user avatar
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0 answers
142 views

Is it possible to create a sieve rule to sort existing emails?

I have made a (very) simple sieve script to sort incoming emails, but I was wondering if it is possible to sort existing emails into folders using sieve? I'm very new to sieve and I couldn't find ...
telometto's user avatar
  • 249
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0 answers
26 views

The "Forward Message" step in a Macintosh Mail rule doesn't forward the mail?

I set up a rule on our MacIntosh in my wife's mail account to take several steps if mail is received from a particular sender: Move the message to a particular folder Forward the message to my ...
D. Scruggs's user avatar
1 vote
2 answers
1k views

Thunderbird filters (rules) don't move messages to "Local Folders"

Clarification: This question is about the action of moving a message to "Local Folders". I don't ask how to match messages for filtering, or how to match all messages. I created a rule that ...
Berry Tsakala's user avatar
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SpamAssasin TLD blocking

I have configured spamassasin in my hosting to block some spammer TLDs. The blacklist email is just as this: @.asia @.bar @.best @.bid @.buzz @.cam @.casa @.cloud @.club @.cyou @.diet @.digital @.fun @...
NoSignal's user avatar
1 vote
2 answers
77 views

How to see the email addresses that are present in two different documents? [closed]

I have a couple of .PDF and .DOC documents that contains thousands of email addresses in them. I want to know which email addresses are duplicates. Yes, the documents have more content than just the ...
ninamag's user avatar
  • 111
1 vote
3 answers
1k views

Outlook rule for messages for while I am the only name in the "To:" box

Similar to this question I'd like to filter my messages based on how prominently they feature me in the address list. I often get important messages that look like this: To: <me> Cc: <one or ...
kuzzooroo's user avatar
  • 275
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106 views

Filter in gmail by member of google group

Scenario: [email protected] and [email protected] belong to google group [email protected]. Both of them send important memos to the whole company. Until today, I had been able to search for important HR ...
santiago arizti's user avatar
4 votes
3 answers
8k views

Outlook rule - filter messages NOT from @domain.com

I had this question and was not able to find an answer. If there is a better place/forum to put it please let me know. I wanted to filter all messages that do not come from my companies domain. I.e. ...
ashley's user avatar
  • 217
1 vote
2 answers
3k views

Search for flagged emails from the Outlook search bar/field (Ctrl+E)

I initially posted this on the Microsoft Answers site. I like typing complex search criteria into the Outlook 2013 search bar rather than navigating the GUI and buttons to create a query. The syntax ...
user2153235's user avatar
1 vote
1 answer
309 views

outlook keeps classifying my important emails as spam

I have seen so many important emails moved to junk folder that I literally have to check mailbox every few days. My current solution is clicking "not spam" for all the false alarm, but other ...
Rahn's user avatar
  • 131
0 votes
1 answer
135 views

Combining/overriding 'time-span' rule and 'move-to' rule in Outlook

I already have 2 rules that move all emails from a 'x' and 'z' sender to an 'xyz stuff' subfolder with "stop processing rules" set for them. Now I created another rule that moves all emails ...
Zoli's user avatar
  • 1
1 vote
1 answer
765 views

Outlook Rules for moving incoming emails sent to a specific BCC Distribution List

I am part of many Distribution Lists (DLs), and I have distinct rules for them. Those rules work fine when the DL is in To or Cc. However, in certain circumstances, Senders put the DL in BCC, and some ...
horace_vr's user avatar
  • 113
0 votes
1 answer
869 views

Rule for emails that are replies to emails I sent (MS Outlook)

I would like to make an alert that triggers when someone replies to an email I sent. Obviously, I can get most replies just searching for titles starting with "RE:". It would also miss ...
S. Melted's user avatar
  • 131
1 vote
0 answers
44 views

Replacing a long list of Sieve rules with a generic rule

I have a couple of Sieve rules like this: if header :contains "To" "[email protected]" { fileinto "shops/shop1" ; } [...] if header :contains "To" "...
new2f7's user avatar
  • 21
0 votes
0 answers
2k views

How can I recover emails from twenty years ago on my yahoo sent box?

I have been using the same email address on yahoo all my life. I sent an email to someone in 2002 containing some vital informantion which I now need. When I consult the sent box and sort by ...
Vine's user avatar
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3 votes
2 answers
5k views

Outlook sorting rule based on "buried" email header info?

My employer has a contract with an anti-spam educational company. This company (let's call them spam4u) sends multiple fake "spam" and "phishing" emails each week to test whether I ...
theforestecologist's user avatar
0 votes
2 answers
121 views

How to automatically recognize & move spam emails

There are lots of spam emails in my inbox, but there are also several normal emails and other useful emails among them. Is there any way to automatically recognize spam emails and move them to another ...
Zhang Wei's user avatar
0 votes
1 answer
194 views

Filter "me in CC/BCC" emails, considering email thread history

So, it is pretty common to filter emails where one is in CC/BCC and not in TO. I know how to create such a filter. However, the issue is that sometimes I do reply to an email in a thread where I'm ...
Demiurg's user avatar
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1 answer
2k views

ASK How to extract email regex using Emeditor? get email specific

example : hello this my email [email protected] contact me yes this my email [email protected]:contactmenow user:3:[email protected]:contactme hello this is my email andre,[email protected], ...
Benjamin's user avatar
0 votes
2 answers
3k views

In Outlook, how can I avoid receiving my own emails that I send to a group?

When I send an email from Outlook to a Google Group, I receive this email myself, so that I have two copies of the same message. Based on this answer, I tried to add a rule that automatically deletes ...
Erel Segal-Halevi's user avatar
1 vote
1 answer
45 views

Do spammers actually make subject lines such as "[SPAM]"? Or is this added by some filter?

I have a Gmail account. Today, I had received a spam message whose subject line was actually "[SPAM]". Is this some new kind of "trick" by spammers, or was the subject line determined to be 100% sure ...
Noah's user avatar
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5 votes
2 answers
12k views

What causes Microsoft Outlook rule to be client-side only?

I have created four different mail rules in Microsoft Outlook (offline version of Office 365). All four are very simple -- "catch" e-mail address of some pattern and move it to specified folder. When ...
trejder's user avatar
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0 votes
1 answer
129 views

What's Outlook 2016 form for forwarded meeting?

I'm creating rules to sort email, but I can't figure out what form to use to catch all those stating my meetings have been forwarded. I can find Accept, Decline, etc, under Application Forms, but one ...
RandomUser's user avatar
3 votes
1 answer
34 views

How to filter an email type to prevent it from occupying even the spam folder? [closed]

I receive daily messages in my Gmail with the same subject: "Sales Boom". Gmail correctly detects these messages as spam and sends them correctly to the spam folder. Even so, I would like to know if ...
Rogério Dec's user avatar
2 votes
1 answer
112 views

Outlook 365: Play notification sound only once every X minutes

Currently I have my settings to display a notification and play a sound whenever I receive a new email. However, I often, like many others, receive multiple emails at the same time or within a few ...
Kevin H's user avatar
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