Questions tagged [email-filter]

Email filters allow custom actions to be performed when a message satisfies the filter/rule requirements is received. An example of a common email filter is spam protection, which automatically moves all incoming messages into a Spam folder (action), when a given message is determined to be "spam" (rule).

Filter by
Sorted by
Tagged with
0 votes
1 answer
20 views

Does Microsoft Outlook treat multiple recipients in an email rule as "and" or "or"?

Suppose I create an email rule and in the "To" field, I enter "alice@aol.com" and "bob@aol.com". Will this rule apply to any email addressed to either Alice or Bob (and ...
user avatar
  • 101
0 votes
0 answers
7 views

How do I create an email screener filter like hey.com into protonmail?

I read that protonmail can recreate the hey.com email screener using filters. Can one explain what these filters are doing on how its recreating hey.com email screener?
user avatar
1 vote
0 answers
26 views

Thunderbird: Message filter for time

My need in short: In Thunderbird (currently using version 100.0b2) I'd like to define a message filter that filters messages for a given time(slot) (e.g. between 01:00 AM and 05:00 AM). Background is ...
user avatar
0 votes
0 answers
21 views

Is it possible to create a sieve rule to sort existing emails?

I have made a (very) simple sieve script to sort incoming emails, but I was wondering if it is possible to sort existing emails into folders using sieve? I'm very new to sieve and I couldn't find ...
user avatar
  • 181
0 votes
0 answers
10 views

The "Forward Message" step in a Macintosh Mail rule doesn't forward the mail?

I set up a rule on our MacIntosh in my wife's mail account to take several steps if mail is received from a particular sender: Move the message to a particular folder Forward the message to my ...
user avatar
0 votes
1 answer
50 views

Thunderbird filters (rules) don't move messages to "Local Folders"

Clarification: This question is about the action of moving a message to "Local Folders". I don't ask how to match messages for filtering, or how to match all messages. I created a rule that ...
user avatar
0 votes
0 answers
32 views

SpamAssasin TLD blocking

I have configured spamassasin in my hosting to block some spammer TLDs. The blacklist email is just as this: @.asia @.bar @.best @.bid @.buzz @.cam @.casa @.cloud @.club @.cyou @.diet @.digital @.fun @...
user avatar
1 vote
2 answers
40 views

How to see the email addresses that are present in two different documents? [closed]

I have a couple of .PDF and .DOC documents that contains thousands of email addresses in them. I want to know which email addresses are duplicates. Yes, the documents have more content than just the ...
user avatar
  • 111
1 vote
3 answers
119 views

Outlook rule for messages for while I am the only name in the "To:" box

Similar to this question I'd like to filter my messages based on how prominently they feature me in the address list. I often get important messages that look like this: To: <me> Cc: <one or ...
user avatar
  • 265
0 votes
0 answers
71 views

Thunderbird config setting to auto-tag incoming email?

First, I'm using Thunderbird 78.14.0 because I use Owl which doesn't work with the latest version. Anyway, here's my issue: I have a filter that is set to auto-tag incoming email to one of the two ...
user avatar
0 votes
0 answers
12 views

Filter in gmail by member of google group

Scenario: frank@example.com and alice@example.com belong to google group hr@example.com. Both of them send important memos to the whole company. Until today, I had been able to search for important HR ...
user avatar
0 votes
0 answers
12 views

How to filter/rule Mac Mail by "to:" address / account sent to?

I use Gmail in a Google Workspace account with several custom domains. I receive emails here sent to my 5 different addresses at 2 different domains. I setup Gmail rules/filters to label all messages ...
user avatar
  • 101
0 votes
2 answers
1k views

Outlook rule - filter messages NOT from @domain.com

I had this question and was not able to find an answer. If there is a better place/forum to put it please let me know. I wanted to filter all messages that do not come from my companies domain. I.e. ...
user avatar
  • 117
1 vote
1 answer
246 views

Search for flagged emails from the Outlook search bar/field (Ctrl+E)

I initially posted this on the Microsoft Answers site. I like typing complex search criteria into the Outlook 2013 search bar rather than navigating the GUI and buttons to create a query. The syntax ...
user avatar
1 vote
1 answer
102 views

outlook keeps classifying my important emails as spam

I have seen so many important emails moved to junk folder that I literally have to check mailbox every few days. My current solution is clicking "not spam" for all the false alarm, but other ...
user avatar
  • 131
0 votes
1 answer
94 views

Combining/overriding 'time-span' rule and 'move-to' rule in Outlook

I already have 2 rules that move all emails from a 'x' and 'z' sender to an 'xyz stuff' subfolder with "stop processing rules" set for them. Now I created another rule that moves all emails ...
user avatar
  • 1
1 vote
1 answer
205 views

Outlook Rules for moving incoming emails sent to a specific BCC Distribution List

I am part of many Distribution Lists (DLs), and I have distinct rules for them. Those rules work fine when the DL is in To or Cc. However, in certain circumstances, Senders put the DL in BCC, and some ...
user avatar
  • 113
0 votes
1 answer
63 views

Rule for emails that are replies to emails I sent (MS Outlook)

I would like to make an alert that triggers when someone replies to an email I sent. Obviously, I can get most replies just searching for titles starting with "RE:". It would also miss ...
user avatar
  • 121
1 vote
0 answers
24 views

Replacing a long list of Sieve rules with a generic rule

I have a couple of Sieve rules like this: if header :contains "To" "shop1@domain.tld" { fileinto "shops/shop1" ; } [...] if header :contains "To" "...
user avatar
  • 21
0 votes
0 answers
368 views

How can I recover emails from twenty years ago on my yahoo sent box?

I have been using the same email address on yahoo all my life. I sent an email to someone in 2002 containing some vital informantion which I now need. When I consult the sent box and sort by ...
user avatar
  • 1
0 votes
2 answers
1k views

Outlook sorting rule based on "buried" email header info?

My employer has a contract with an anti-spam educational company. This company (let's call them spam4u) sends multiple fake "spam" and "phishing" emails each week to test whether I ...
user avatar
0 votes
2 answers
96 views

How to automatically recognize & move spam emails

There are lots of spam emails in my inbox, but there are also several normal emails and other useful emails among them. Is there any way to automatically recognize spam emails and move them to another ...
user avatar
0 votes
1 answer
47 views

Filter "me in CC/BCC" emails, considering email thread history

So, it is pretty common to filter emails where one is in CC/BCC and not in TO. I know how to create such a filter. However, the issue is that sometimes I do reply to an email in a thread where I'm ...
user avatar
  • 241
0 votes
1 answer
1k views

ASK How to extract email regex using Emeditor? get email specific

example : hello this my email user1@domains.com contact me yes this my email user2@needthis.ca:contactmenow user:3:user3@needthistoo.com.au:contactme hello this is my email andre,user4@needthis.co.uk, ...
user avatar
0 votes
2 answers
1k views

In Outlook, how can I avoid receiving my own emails that I send to a group?

When I send an email from Outlook to a Google Group, I receive this email myself, so that I have two copies of the same message. Based on this answer, I tried to add a rule that automatically deletes ...
user avatar
1 vote
1 answer
37 views

Do spammers actually make subject lines such as "[SPAM]"? Or is this added by some filter?

I have a Gmail account. Today, I had received a spam message whose subject line was actually "[SPAM]". Is this some new kind of "trick" by spammers, or was the subject line determined to be 100% sure ...
user avatar
  • 11
5 votes
2 answers
6k views

What causes Microsoft Outlook rule to be client-side only?

I have created four different mail rules in Microsoft Outlook (offline version of Office 365). All four are very simple -- "catch" e-mail address of some pattern and move it to specified folder. When ...
user avatar
  • 10.1k
0 votes
1 answer
59 views

What's Outlook 2016 form for forwarded meeting?

I'm creating rules to sort email, but I can't figure out what form to use to catch all those stating my meetings have been forwarded. I can find Accept, Decline, etc, under Application Forms, but one ...
user avatar
3 votes
1 answer
30 views

How to filter an email type to prevent it from occupying even the spam folder? [closed]

I receive daily messages in my Gmail with the same subject: "Sales Boom". Gmail correctly detects these messages as spam and sends them correctly to the spam folder. Even so, I would like to know if ...
user avatar
1 vote
1 answer
56 views

Outlook 365: Play notification sound only once every X minutes

Currently I have my settings to display a notification and play a sound whenever I receive a new email. However, I often, like many others, receive multiple emails at the same time or within a few ...
user avatar
  • 11
1 vote
1 answer
61 views

Hosted emails on cPanel - How can I stop a user form deleting emails?

Just wondering how can I stop a user from deleting emails on a mailbox that is being hosted on cPanel? I have already created another mailbox that will auto-forward incoming emails - but I would like ...
user avatar
-1 votes
1 answer
378 views

Outlook rule fails on mails with empty subject

when creating rules for automatic forwarding emails in Outlook 2013 i noticed that these rules fail, if an email with a blank subject line (no subject) is recieved. All other emails work fine, just an ...
user avatar
  • 1
0 votes
1 answer
135 views

Outlook: save existing search query as "Search Folder"

In Outlook When I already have a search query that is displaying results on screen in the email list pane, how do I save this EXISTING search query as a "Search Folder". i.e. Without starting again ...
user avatar
  • 192
0 votes
2 answers
2k views

Outlook - Automatically create folders when importing rules

I have a set of rules for Outlook (desktop) I'd like to share with my co-workers. Only problem is every time I import the rules all of the "destinations" are folders that don't yet exist on their ...
user avatar
1 vote
1 answer
283 views

In GMail, can I auto-forward emails between two accounts so I can view all my mail on both?

I realize this is probably a pretty uninformed question, but I'm not really sure how to search for it. My apologies if this is a duplicate or whatever. I don't use this site a lot, I'm a bit ...
user avatar
0 votes
0 answers
42 views

Some email providers not receiving email

Good day, I set up SMTP server I am using sendinblue SMTP also I checked my email score with https://www.mail-tester.com/ and scored 8.9 from 10. I lose 1.1 point on reverse DNS but I think I just ...
user avatar
0 votes
1 answer
216 views

Windows - is there a command-line interface for GMail?

There was a command line interface to the Google API (I'm unsure if it supported Gmail), but it is now defunct: 8 June 2015: GoogleCL is currently broken due to the OAuth1 turndown, and likely to ...
user avatar
  • 1,536
0 votes
2 answers
558 views

Incoming email rule to filter mail sent exclusively to one contact group

I need to filter emails sent to one particular contact group (distribution list) to the exclusion of any other recipient or group. For example, mail sent to Some Group should be filtered, but mail ...
user avatar
  • 645
1 vote
2 answers
140 views

How can I create an email filter in Evolution for only when the recipient is a single particular address?

I'm trying to filter messages sent to blah@blorf.com only, and not that address in addition to others. Messages sent to blah.blorf.com, blech@bloog.org should get through. My current attempt looks ...
user avatar
  • 645
1 vote
1 answer
580 views

Sieve rule for catch-all email setup: Filter into folders based on alias

I'm running a catch-all email setup with my own domain (mydomain.tld). My hoster offers me to create arbitrary Sieve mail filter rules. I would like to create a rule that moves all incoming mail to a ...
user avatar
  • 21
0 votes
0 answers
332 views

Outlook for Mac: How do I configure a client side rule to match multiple keywords in the subject line?

I use Outlook for Mac (version 16.16.8) and am trying to create a client-side rule to filter emails that have a list of keywords in their subject field. I can easily set this up when it's a server-...
user avatar
  • 10.3k
0 votes
1 answer
24 views

Spam Filter Blocking or something on users side of things?

Spam Filter is designated some email as blocked. This sender has sent us email in the past. The reason it was blocked was: "Domain of tbu****s@mc**-ar**.com does not designate 54.2*8.***.9 as ...
user avatar
0 votes
2 answers
579 views

Emails rule in outlook

Good morning, I'm struggling to set up some rules in my outlook and couldn't achieve what I'd like to automate. Basically, I'd like to set 3 folders: Inbox: Only keeps email where there is ONLY MY ...
user avatar
1 vote
1 answer
796 views

Optimally sort emails in to subfolders using Thunderbird filters

I want to take email messages and sort them in to subfolders in my IMAP account using my MUA, Mozilla Thunderbird. I set a filter "move bob@example.com" to match and it moves the emails to subfolder "...
user avatar
  • 106
1 vote
2 answers
4k views

Outlook Rule - Strict Word Matching - Do Not Match if String inside Word - Eg: Match XYZ but not WXYZW

I have a rule in outlook which matches the letters XYZ and I noticed I was getting the wrong e-mails filtered by this rule. After opening the e-mail and searching for the string I found somebody's ...
user avatar
0 votes
1 answer
39 views

copy an outlook appointment and send it to an other mail

Problem is, I don't have a work phone. But I would like to know when and where my appointments are on my private phone. I need a rule that does the following: - find all Outlook appointments - copy ...
user avatar
0 votes
1 answer
693 views

Outlook rules for routing all emails sent by people not in a whitelist

I have the need to have all emails that do not come from my company's domain route into a certain folder in Outlook. The purpose is to give me a higher state of alert that an email was not sent ...
user avatar
1 vote
1 answer
31 views

Outlook Rule for not being in a mail group

Can I create an outlook rule to filter mail if it is sent directly to my email address (and any others) as opposed to being sent to a mail group that I belong to?
user avatar
  • 11
0 votes
1 answer
52 views

How to effectively filter spam emails that have two '@' symbols in the address?

Apologies if this has been addressed before. We are seeing a companywide uptick in spam emails with attachments that use the following syntax for the 'From' email address (I apologize again that this ...
user avatar
1 vote
1 answer
312 views

Outlook 365: Rule to check if a specific user is missing (and then forward the email to them)

I need some help with Outlook rules: Problem: Users are not attaching all invested parties to communications regarding certain topics. Example: User has problem and contacts Engineer X. Engineer Y is ...
user avatar

1
2 3 4 5