Questions tagged [microsoft-outlook]

Email client, calendar/appointment manager and address book/contacts list software. Not to be confused with outlook.com, the new name/interface for Hotmail.

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9 views

How to rename an Outlook 365 Exchange mailbox after a domain change?

When we registered for Office 365 we were assigned a default domain ending with .onmicrosoft.com and some users were created with that domain, receiving corresponding Exchange mailboxes. After ...
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11 views

How to export Mailbox in Outlook Mac 2019 to a txt file

I am using Outlook Mac 2019. Is there a way to export all mail within a folder into a text based file? Like the Unix mbox format? Ideally, with attachments stored in MIME blocks.
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Delete emails with same subject text from Outlook

Is there an easy way to delete emails from Outlook where the emails have the same subject text? I get a bunch of emails from internal system based on activity but I don't really need to keep them all,...
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9 views

Outlook: Highlighted all emails in a folder, selected 'Meeting' from Quick Steps and they all vanished?

I had 109 emails in a folder from people wishing to attend a briefing. I wasn't sure if I could get all their addresses in one go, so I highlighted them all and selected 'meeting' from Quick Steps ...
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30 views

Should I be worried after opening a suspicious Word document?

I am usually very careful with phishing attacks, but I just accidentally clicked on a .doc attachment in my Outlook. It didn't show anything. My macros are disabled and Outlook didn't download the ...
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1answer
20 views

Use Gmail to send/receive email with custom domain through Outlook/Office 365 servers

Here is the desired outcome: All email tasks completed in Gmail (never load Outlook.com) Email is on a custom domain e.g. joe@bloggs.com Emails are actually sent/received via Outlook's SMTP/IMAP ...
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1answer
57 views

How can I keep calendar events in Apple Calendar when my work Outlook account is deleted?

When I retire shortly, my work Exchange Outlook account will be deleted. I use Apple Mail to display all emails and Apple Calendar to display all calendar events. It's easy to archive email in Mail. I ...
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1answer
78 views

Outlook VBA - A startup macro that moves incoming undeliverable (NDR class) messages for multiple shared inboxes

I have a little experience in Java but barely any in Visual Basic. I need to create a macro for my work Outlook that has 4 inboxes in the profile. One is my name@abc.net, another is for marketing@abc....
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Microsoft Support and Recovery Assistant for Office 365 - does not install

I am Using Windows 10, 64 Bit I'm subscribed to Office 365 I am the administrator I am having issues with my Outlook. I have downloaded application "SetupProd.exe" from my Microsoft account (https:...
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15 views

Creation date for Outlook tasks and flags

I am drowning under the volume of tasks I have to do, or ideas that I have (I also track ideas as tasks) that are tracked in Outlook. I had the idea of generating some statistics on tasks completed ...
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15 views

move emails for readable access to another account or backup

I have an office 365 email account from my work that I moved on from and I've important emails with technical stuff that I'd like to keep for reference. The email is still configured in my outlook ...
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20 views

Is there a way to report off Outlook for response time, total emails, and more?

I'm looking for a way to report out daily how many emails came in, the time they came in, response time, subject and then a field for the body of the email. Is this possible?
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How to create an Outlook rule for when someone sends the message to X recipients in the “To” field?

I have an Outlook rule set up to move any messages that I am CCed on to a separate folder, because simply if I'm being CCed then that message doesn't need my immediate attention. Unfortunately, there ...
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43 views

How to strip out signatures and other insanity from the Outlook replies?

The office email threads can sometimes get large. Some people have super large signatures complete with images, links, fonts, etc... that far outstrip the actual content of the email. Example: In ...
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22 views

Want to see hierarchical view of contacts

Microsoft Outlook for Office 365 32-bit, Windows10 Enterprise 64-bit. Behind the interface, MS Outlook Contacts folders seem to be stored in a hiarchy. Right-click a parent folder of contacts, ...
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How to review a user's outgoing email before approving in Outlook?

I want to set up outlook so a users email are reviewed by their manager before emails are sent out internally or externally. Please note that adding mailbox permissions such as Read and Manage is not ...
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2answers
63 views

What powershell module can be used for taming your inbox?

I'm tired of trying to use Outlook's GUI to create / remove / manage inbox rules; it takes forever and it sucks. I understand there are cmdlets in powershell that allow you do to this on the server-...
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Can I recover an Outlook meeting invite that auto deleted when accepted?

I use Outlook 2013 at work. When accepting any invites to a meeting, the invite deletes itself as the meeting goes into my calendar. I've found I can disable this in Options and have done so. However, ...
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32 views

Outlook 365 - read only shared mailbox: how to force “send from” to default account?

When forwarding or answering on items in the shared mailbox from is defaulted to the shared mailbox. Is there anyway to change this so it always defaults to send from my own mail account? Tried to ...
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46 views

Email with typed address goes to wrong person [closed]

We have the domain xyz.services. We switched our domain name to xyz-corp.com. If I send an email from my personal Gmail account to user@xyz-corp.com, it goes through fine. However, whenever we try ...
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15 views

Apply Outlook Rule to Previous Message in Conversation

Is it possible to create a incoming message rule in Outlook that modifies the categories for all messages in the conversation thread? For example, I add the category "Waiting on Author" to a message ...
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1answer
90 views

Hotmail connected to Outlook - all messages are marked as spam but only from Outlook

I have an issue where by a colleague has a hotmail.com account, which has been upgraded to a premium one recently. This is connected to Outlook 365, alongside his corporate Office 365 email account. ...
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What settings do I input for syncing another Outlook account?

I'm not asking about aliases. I desire only to see emails from 2@outlook.com in 1@outlook.com; I'll compose and answer emails from 2@outlook.com in 2, not 1. My username and password for 2@outlook....
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30 views

.csv Previewer not installed, Windows 10, Outlook 2013 Professional Plus

I'm posting this question again because the Registry Key solution provided in Preview csv file in outlook does not work for me. I tried to just comment on that post but the site won't allow me to ...
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38 views

Outlook Rule to flag unanswered emails after a specific amount of time

The company I work for is slowly trying to re-structure our email system, specifically how we respond to emails sent to our main support distro. Now instead of pretty much everyone responding to ...
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1answer
34 views

Outlook VBA - Automatically create a folder based on date

I have created a VBA script that will automatically save pdf attachments. Does anyone here know how can I save the attachment based on the date? For Example, today is 02-04-2020 then this specific ...
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21 views

How “Deleted” messages could come back?

The manager sent by accident a sensitive e-mail to the wrong group inside the organisation. He asked me if I can delete it from the mailboxes of recipients before they read it. (It happenned in the ...
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27 views

Inconsistent name resolution in email “To” field for contacts in Outlook / Office 365

I'm seeing some really strange, inconsistent behaviour with how the browser-based Outlook / Office 365 resolves names for email addresses of contacts when I enter them into the "To" field for new ...
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30 views

Setup Outlook application to use custom email that is created on Skype's site

I am trying to add an email Account on Outlook application (Windows 10) that came with my Office 365 subscription. But it throws the "Something wrong" error: "Something went wrong and Outlook ...
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27 views

Limit Outlook email search to a specific folder

Two really irritating issue I’m dealing with in Outlook that no one seems to know how to figure out. How can I stop a search in my inbox from searching all folders. I just want to search my inbox ...
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1answer
16 views

How do I get “Style Gallery” changes to persist in Outlook?

This question is about the "Style Gallery" that appears under the "Format Text" tab when composing an email. I want to customize this but the changes I made don't seem to persist. The style gallery ...
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14 views

Preserve Created and Modified date properties when dragging attachments out of Outlook

How can I retain the created and modified date properties of a document which is attached to an email when saving/moving/dragging it into a drive on a windows machine? I searched around and there are ...
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25 views

Why does email open with deeplink URL?

I'm posting a question here because I don't know where else to turn. Why does Outlook open some emails in a "deeplink" window instead of just showing the full-page email like it's supposed to? I've ...
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63 views

Missing Outlook right-click menu option

I have a user with an issue where they go to save images embedded in an email and the only option they get is copy not save. The original email came from a text message. When the user forwarded this ...
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1answer
41 views

Is it possible to reduce the size of Outlook 365 email response buttons?

The Reply, Reply All, and Forward buttons in the "new" (to me as of Jan 27, 2019) Outlook feel very large and distracting to me. I tend to use keyboard shortcuts for response actions, such as alt + r,...
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1answer
44 views

Possible causes of very slow retrieval of old emails on Outlook?

At work I use Outlook 2016, and I am having trouble accessing old emails in searches. When I run a search, I get a list of emails containing the search term. If I click on a recent email, it is ...
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1answer
39 views

Adding mailboxes to my domain for notification purposes?

I currently pay $5/mo for Office 365 Business Essentials and I have one email account under my domain (ie. john@mycompany.com). I need to create a 2nd email address, whose only purpose is to send me (...
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1answer
36 views

why does Outlook Desktop give me a Delivery Confirmation in this (replicable) situation?

Background: am a new, reluctant user of Outlook Desktop client (would use Gmail as client and Outlook as infrastructure if allowed, but workplace requires Outlook as client as well as infrastructure). ...
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How to set actual HTML signature on Outlook 2019 for OS X?

I've followed the tutorials online that tell me to open the HTML file of the signature using a web browser, copy its content, and throw it into the signature GUI window on Outlook. I lost a lot of ...
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16 views

How to jump to emails starting with a specific initial letter of the sender?

I'm opening my emails in Office365 and not in Outlook desktop app. Mail box size is around 49 GB. As a result it takes a long time to scroll through inbox and arrive at a particular letter. Is there a ...
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1answer
29 views

Quickly move email to folder after read in Outlook

Background In Gmail, you can use rules to automatically label an email. The automatically labeled email will remain in the inbox. Then, when you archive the email (by pressing the "e" keyboard button)...
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1answer
57 views

Office 365 - Groups (Migrating from Office 2010)

Our enterprise organisation is migrating from Office 2010 to Office 365 very soon. Currently we use a distribution list that sends any email to the team to everyone's individual inbox. For calendars ...
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28 views

Outlook 13 Office 365 Windows 10

Right clicking on a contact's email address always opened their contact record. Since moving to Office 365 it won't & I've tried every workaround I can think of. I have to open the record ...
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244 views

Microsoft To-Do is Stuck Exporting

Not sure if this is a known problem but I tried to export my Microsoft To-Do list from my Outlook account and even though it says it will take up to 4 days, it's been over a month and it still says ...
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24 views

Hate scrolling multi Line breaks

All the line breaks that occur when people respond to my emails is drive me mad. In an email trail going back and forwards numerous ones appear, and I hate scrolling to see what I need. Can anything ...
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71 views

Outlook Search Function - Save/Hide Search Properties

Previously in Outlook, if I clicked into the search field in e-mail, a search window would appear with several search properties I had previously selected. When I clicked away from the search (i.e. ...
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19 views

Duplicate tasks in Outlook To-Do Bar

Something has happened, and now all of my tasks are duplicated in the To-Do Bar of my Outlook Calendar. Adding a new task creates TWO, and deleting a task (or marking it 'complete') removes BOTH of ...
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1answer
19 views

Combining multiple emails in Outlook (without attachments)

I am trying to archive a project communication and somehow accidentally created a single email with all the dates and communication in a single thread (inside a single new email) I have no idea how I ...
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22 views

How to trigger “always move messages” - by drag and drop email

I am looking for a VBA script which can help me do the below task. Whenever i drag and drop i want the feature "always move messages to" to be triggered instead of me going and clicking and choosing ...
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26 views

Outlook strips out safe senders

I am a software engineer and wrote a Web API that has system generated mail messages that get sent when a user "requests more info" on the website. This generates 2 messages, one on the requester ...

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