Questions tagged [microsoft-outlook]

Email client, calendar/appointment manager and address book/contacts list software. Not to be confused with outlook.com, the new name/interface for Hotmail.

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Is it possible to create an Outlook rule to send all messages to junk if a certain header is missing?

We have a spam filter that adds a header that indicates that the message has gone through the filter. In the Outlook client, is it possible to create a rule that sends all email to the junk folder if ...
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I can't access my email in Outllok 2021, it always ask password

Since one month I have problem with Outlook. I search everywhere but I only found simple solution that doesn't help. I use Outlook 2021 (not O365) with 2 account Office 365 (2 different tenant) and ...
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Outlook new email notification banner - can't figure out how to silence

I appreciate how many alerts I can turn off, but there's one I still can't figure out. I use the Focused folder, which is a great help. But if another email arrives, I get a notification like the one ...
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Outlook rules with both pop and exchange accounts on multiple computers don't work

Have an issue with Outlook rules when I have both an exchange account and pop account on the same computer. The exchange rules work fine all the time, this is about pop rules. Exchange automatically ...
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Is there a way to configure which browser (edge vs chrome) is used at the application level instead of OS level?

I would like chrome to be my default browser for most cases, with the exception of MS Outlook. When using MS outlook I would like to open links using the MS Edge browser. Most of my day I want to be ...
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Change Microsoft Edge WebView2 user agent

I have Microsoft outlook desktop version (Microsoft® Outlook® for Microsoft 365 MSO (Version 2209 Build 16.0.15629.20256) 64-bit) installed on a Windows 10 PC and I'm trying to add an office 365 ...
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How to make your Iphone ring for a specific Outlook meeting [closed]

I sometimes miss meetings or am late, and I need a tool to help me avoid this. I am setting alarms on my Iphone every day but it's pretty annoying. How can I ensure to make my Iphone ring ...
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Outlook 2013 won't start except Exchange Cache Mode is active

I do have a strange problem: Yesterday I logged off from my RDS 2012 R2 session. until that point I had no issues with Outlook. Today I logged into a new RDS 2012 R2 session and tried to start Outlook....
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How do I set a rule that moves emails sent to a distribution group I'm part of over to a folder?

How do I go about setting this up? I've tried setting a To condition and then typing the distribution list address but it didn't work. I'm guessing it's because To is for emails I've sent?
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Dovecot expunge all emails marked as deleted regardless of folder

I have asked the following question elsewhere on StackExchange, and I was pointed here as the best place to ask the question. The response said that I need to use doveadm which is what I expected. ...
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Is it possible to forward emails to rotating email addresses automatically in Microsoft Outlook?

Is it possible to forward emails to rotating email addresses automatically in Microsoft Outlook? I am trying to find a solution for randomly assigning incoming emails to 3 different users and looking ...
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Mail preview style changed

My outlook suddenly changed (or I accidentally changed something) and now my mail preview column has changed with extra padding on the left and right side. How do i change this back to the original ...
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Where are these Outlook signatures stored?

I have two choices in the "Signatures" button, but when I go to edit them, they are not there! Where else does Outlook keep email rignatures; how can I edit or delete these?
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How to mark email as 'done' in Outlook desktop app?

I'm looking for a visual way to mark email as "done" which means I have already replied to this email. How can I make that? Any ideas?
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can't send/receive emails anymore in Outlook

I'm using Outlook as my email client and have an IMAP acccount. I had to change my password and now send/receive emails doesn't work anymore. I updated my account and I know the new password is ...
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Outlook 365 - sound if internal email arrives only

Requirement : Play sound if email is received addressed to me (To or CC) from any email that ends with @something.com only. Currently I have a rule that plays a sound if an email is received where I ...
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Can I delete organization event from my calendar without affecting their event?

I have found an event in my Outlook calendar as in the attachment (I omitted the details of the event). I will not attend this event. Is it safe to delete it from my calendar or will this operation ...
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Outlook 365 Web showing wrong count of contacts

The count of my contacts in the outlook web interface (outlook.office.com/people/) is wrong. When I select all contacts (ctrl + a or check the "your contacts" checkbox on top of the list), ...
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How could I save emails from outlook IMAP client on local machine?

Unfortunately, we have no access to our mail server anymore because of some reasons and we have no backup. The clients used to connect via outlook IMAP. The emails are still in their mailboxes. My ...
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Outlook email rule, Search table in body then move to folder

I want to create an outlook rule were it checks the body of the email which has a table in it. It needs to check the top two cells of a 2 column table. As long as those match a specific text then move ...
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How to use Outlook (New Look) on MacOS with a local dockerized Dovecot?

I have a problem similar to this other Super User question about using Outlook on macOS and a local Dovecot running within its own Docker container. The original poster on that other question self-...
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Adding Exchange account to Outlook, activating Office, signing in to Teams, all programmatically?

We've got a bunch of student-owned devices (200+) that we need to onboard. The onboarding process basically involves: Installing Teams and signing in using the student's credentials Installing ...
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Override an email address coming from the organizational Outlook address book

So, I work in an educational organization which uses Outlook, with the mail hosted by Microsoft. I run the desktop app (version 2210), and as is typical we have a large list of users in the ...
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Office 365: Get a recurring report of all of the email addresses a company has been in contact with

I've been scratching my head on this one... I can't seem to figure out a solution. The purpose for this is that every month the list of email addresses get uploaded into Mailchimp, and Mailchimp sends ...
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Use Exchange mail with Outlook and Chromebook [migrated]

On a Chromebook only the online Outlook is available. Would it be possible to link my personal Exchange mail (and/or Gmail) to the online Outlook so that I can see all my mail in one mailbox? And ...
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Microsoft 365 Family senders address with custom domain

I have set up my custom domain in outlook within my Microsoft 365 Family account using details here: Insrutcions However, any email sent is either from outlook_[long series of letters and numbers]@...
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Can I make Outlook toast notifications smaller in Windows 10?

I disabled Windows 10 notifications originally, but I find that I miss the Outlook 'new mail' notifications that I am used back when I ran Windows 7, so I have re-enabled notifications for Outlook ...
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make outlook use restricted view on spam messages also after moving to deleted items folder

i'm using outlook 16.0 as part of the microsoft 365 subscription. currently i'm on version 2210. spam messages are moved to the "junk email" folder. those messages are getting displayed in ...
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outlook.office365.com/mail/ vs outlook.office365.com/owa/ [migrated]

I am trying to find/create a permalink that opens a specific email in my browser by using some online Outlook service, and Im running into lots of unexpected problems. I wonder if it could have ...
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Need automated feedback on email groups for non-technical users

Here's the situation: my church has a bunch of groups, each one led by a different person. Let's take as an example the choir. Right now, we've got an Outlook email group set up "choir@my.church&...
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Prevent Microsoft teams from automatically changing status to “away” after inactivity

Teams always sets your status to "away" after some amount of time of inactivity in the app. It's really annoying. I don't want to buy a "mouse jiggler" just for this, and I can't ...
-1 votes
1 answer
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Rule to filter calendar invites with certain people in them

I get invited to important meetings which I'd like to categorize as red to give them high visibility in my calendar. Sometimes it is a direct invite to me with those people in CC and sometimes it is a ...
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OST file becoming corrupted repeatedly in Outlook 2019

We have a mailbox that's approximately 55 GB in size, which seems to work fine on one PC with Office 365 after increasing max OST file size. Another PC on the other hand is running Office 2019 and the ...
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Problems with outlook 365 when using it as a client for dovecot/postfic server

I'm having trouble getting outlook 365 to work with my debian based email server. I'm running latest versions of postfix and dovecot on the server, using letsencrypt certificates for server ...
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The “Color Category” icon disappears when you enable “Show as Conversations”

When you set “Color Categories” to mail, you can see color icons on the “CATEGORIES” column in the message list (like screenshots shown on this site). But when you enable “Show as Conversations,” the ...
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How is the user function in windows meant to be used? In public PCs should i log in with my windows(outlook) account? Or it was not intended for this?

I have windows 11 22h2. I've my outlook user account. I was wondering how should I use it when using friend's PC, public PC? Should I log in to my windows username? or is it not intended to be used ...
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How to see who was present in a meeting on Outlook

How to see who was present in a meeting on Outlook. I have a meeting with 10 people who accepted the meeting but not all of them join the meeting. Is there a way I can check who was present at a ...
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Outlook Trust Center / Macro Settings greyed out

Since the last automated update of Office 2019 ( to Microsoft® Outlook® 2019 MSO (Version 2209 Build 16.0.15629.20196) 32-bit) I cannot run my personal macros anymore. The options in the dialog are ...
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1 answer
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Can't connect to Microsoft Teams

I have a new computer that periodically fails to connect to Microsoft Teams. When this happens I am also unable to connect via Outlook. As a temporary fix, if I restart the computer I am able to ...
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Outlook - Recurring Meeting X days before 1st Monday of Each Month?

I see that there's a way to create a recurring meeting on the first/second/third/fourth weekday of each month, but I was wondering if there was a way to add in relative time to this. For example, if I ...
1 vote
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Mail management with folders [closed]

I am trying to set up Outlook in order to be more productive in my day-to-day work. Since I work as a consultant, I have various engagements. For each of them, I created a separate folder in my Inbox ...
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How to specify image size as percentage relative to page size in Microsoft Word

The corresponding option has been present in the image size dialog of Word for many years, but it is always grayed out: Any ideas how this option could be activated?
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How can I delete appointment from my calendar but not cancel meeting?

I have created many appointments for my team, so I am the originator and the only one who can make changes to the appointment. I am leaving this team and would like to remove these appointments from ...
1 vote
1 answer
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Room lists not appearing after adding them to the 365 admin portal

I've created 3 room lists in 365 admin portal for our 3 meeting rooms. When opening Outlook and creating a meeting and selecting the room list. The one I've created does not appear? All I can see is ...
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See who's meeting with who in Outlook calendar

So, I can see people's calendar and their appointments. If two people have the same appointment at the same time, I know they are meeting, so the information is there. However I cannot search who is ...
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Add categories to Outlook calendar hover preview

Is it possible to add categories to the hover preview in outlook calendar.
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Can't register IMAP university e-mail student account on Windows 11 and Outlook app

I'm a computer science student at Universidade Federal de Minas Gerais, and I'm trying to add the university mail to Outlook app on my smartphone and the Mail app on Windows 11. Somewhere in the past,...
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Format painter Outlook on the web versus the desktop

Shortcuts for format painter in Outlook include Shift+ Ctrl+ C and Shift+Ctrl+ V as well as Alt+H+F+P but none of these work, from my experience, for Outlook web application. Going into “Settings > ...
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Discovering what moved an email to Outlook Deleted Items centrally in Office365

We're using Office 365 and recently sent out an important email, which most users have not seen. I have them examine their Deleted Items folder and discover it there, first time they've seen it. ...
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2 answers
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Outlook Office 365: Encrypt all outgoing messages

According to this: https://support.microsoft.com/en-us/office/encrypt-email-messages-373339cb-bf1a-4509-b296-802a39d801dc#ID0EBBD=Newer_versions When you choose to encrypt all outgoing messages by ...

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