Questions tagged [microsoft-outlook]

Email client, calendar/appointment manager and address book/contacts list software. Not to be confused with outlook.com, the new name/interface for Hotmail.

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26 views

Possible causes of very slow retrieval of old emails on Outlook?

At work I use Outlook 2016, and I am having trouble accessing old emails in searches. When I run a search, I get a list of emails containing the search term. If I click on a recent email, it is ...
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31 views

Adding mailboxes to my domain for notification purposes?

I currently pay $5/mo for Office 365 Business Essentials and I have one email account under my domain (ie. john@mycompany.com). I need to create a 2nd email address, whose only purpose is to send me (...
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24 views

why does Outlook Desktop give me a Delivery Confirmation in this (replicable) situation?

Background: am a new, reluctant user of Outlook Desktop client (would use Gmail as client and Outlook as infrastructure if allowed, but workplace requires Outlook as client as well as infrastructure). ...
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11 views

How to set actual HTML signature on Outlook 2019 for OS X?

I've followed the tutorials online that tell me to open the HTML file of the signature using a web browser, copy its content, and throw it into the signature GUI window on Outlook. I lost a lot of ...
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15 views

How to jump to emails starting with a specific initial letter of the sender?

I'm opening my emails in Office365 and not in Outlook desktop app. Mail box size is around 49 GB. As a result it takes a long time to scroll through inbox and arrive at a particular letter. Is there a ...
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25 views

Quickly move email to folder after read in Outlook

Background In Gmail, you can use rules to automatically label an email. The automatically labeled email will remain in the inbox. Then, when you archive the email (by pressing the "e" keyboard button)...
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1answer
41 views

Office 365 - Groups (Migrating from Office 2010)

Our enterprise organisation is migrating from Office 2010 to Office 365 very soon. Currently we use a distribution list that sends any email to the team to everyone's individual inbox. For calendars ...
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17 views

Outlook 13 Office 365 Windows 10

Right clicking on a contact's email address always opened their contact record. Since moving to Office 365 it won't & I've tried every workaround I can think of. I have to open the record ...
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186 views

Microsoft To-Do is Stuck Exporting

Not sure if this is a known problem but I tried to export my Microsoft To-Do list from my Outlook account and even though it says it will take up to 4 days, it's been over a month and it still says ...
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24 views

Hate scrolling multi Line breaks

All the line breaks that occur when people respond to my emails is drive me mad. In an email trail going back and forwards numerous ones appear, and I hate scrolling to see what I need. Can anything ...
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63 views

Outlook Search Function - Save/Hide Search Properties

Previously in Outlook, if I clicked into the search field in e-mail, a search window would appear with several search properties I had previously selected. When I clicked away from the search (i.e. ...
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14 views

Duplicate tasks in Outlook To-Do Bar

Something has happened, and now all of my tasks are duplicated in the To-Do Bar of my Outlook Calendar. Adding a new task creates TWO, and deleting a task (or marking it 'complete') removes BOTH of ...
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16 views

Combining multiple emails in Outlook (without attachments)

I am trying to archive a project communication and somehow accidentally created a single email with all the dates and communication in a single thread (inside a single new email) I have no idea how I ...
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21 views

How to trigger “always move messages” - by drag and drop email

I am looking for a VBA script which can help me do the below task. Whenever i drag and drop i want the feature "always move messages to" to be triggered instead of me going and clicking and choosing ...
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50 views

Q&A environment similar to Stack Exchange. Are there any such pieces of software available? [closed]

i am looking for a Q&A environment similar to Stack Exchange. Are there any such pieces of software available? Since the source code isn't available for purchase or external use, I'm looking for ...
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26 views

Outlook strips out safe senders

I am a software engineer and wrote a Web API that has system generated mail messages that get sent when a user "requests more info" on the website. This generates 2 messages, one on the requester ...
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21 views

Outlook Conditional Formatting - Everyone Accepted?

I've been trying to find a way to define conditional formatting rules on Outlook's calendar to highlight when a meeting has been accepted by all attendees. That is, when I send an invite to three ...
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20 views

Find SMTP server from MS Office 356 Outlook

I'm trying to find my SMTP settings in Outlook for Office 365 pro plus. But when I go to File -> Account Settings -> Account Settings and click change on my account I don't see my server information: ...
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18 views

Difference between making a new Outlook PST and using built-in archive (to PST) function?

Background: I'm using the latest Outlook within Office 365. My email provider is a 3rd party who I pay for POP3 service. This is for personal use and NOT attached to a company Exchange system. My ...
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32 views

Do Outlook Emails or Email Threads have a unique identifier hash that can be used within the search syntax?

I just had a massive issue with a younger IT guy who was trying to communicate to me how to find an email thread he was referring to. It was a waste of time. Now I understand that email should be ...
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27 views

Can we enforce Windows 10 app to retain all old emails (not archiving them)?

I migrated to the native email app in Windows 10 in order to reach emails from my new employers server/exchange. The account is of Outlook type. It was convenient to set up and I used it for a few ...
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21 views

Bulk delete E-Mails with condition

One application sent me 18000 E-Mails during the weekend. Is there a way to bulk delete all Messages depending on a condition? I had around 120 E-Mails that should not be deleted. The E-Mails were ...
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24 views

Different per-computer receive rules with the same name when using an Exchange mailbox

Outlook saves when-receive rules to the Exchange mailbox, including rules marked as "client-only" and "this computer, only". This causes a problem for same-name rules that use local resources which ...
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32 views

Delete Mail With Large Attachments From Outbox

Using Outlook 2019 and Windows 10. Tried to send an email with with a 14 MByte attachment. Mail was not sent and shows up in Outbox Folder. Outlook then set to Work Offline. Attempts to delete ...
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35 views

Is there a way to see which email address an email was sent to?

I have two different email addresses for my work email; one which is .co.uk and the other .com. Is there some way to tell looking at messages in my inbox which address an email was sent to? I can't ...
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21 views

Custom layout when viewing instant search results

View layouts can be defined and are remembered for each mail folder. Is there a way to set a dedicated view layout to be used for search results, only? Specifically, I would want to see the "In ...
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14 views

Does Macbook allow To Do items to sync between OneNote and Outlook?

I understand that Windows PC have the ability to create and share tasks in Outlook while working in OneNote. I absolutely love working in OneNote and would like to have this ability on my macbook.
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13 views

popup window fonts are very faint when I right-click Office Outlook or Word

Occurs if I right-click any pane in Office Outlook or Office Word. Resulting popup-menu is faint. Windows desktop or File Explorer right-click popup menu is normal.
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10 views

Outlook 2010 - Deploy room calendar to all users

I've recently set up a few rooms in Exchange for our meeting rooms and I can add the calendar perfectly well by going into Outlook, add calendar, from rooms etc. The problem is there are 30 users that ...
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20 views

How do you stay green in Teams when in meetings in Outlook

I think Teams and Outlook has the following logic: When I am in a meeting set up using Outlook, then my status in Teams goes Red. Is there a way to configure Teams to ignore this and keep me Green?
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54 views

Outlook for Mac - Keyboard shortcut to categorise an email?

I've just moved from windows where I could assign a keyboard shortcut to my categories (Ctrl+2, etc). I'm trying to create a custom keyboard shortcut for this via System preferences -> keyboard ->...
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1answer
36 views

Are Outlook (MS Office) and OWA email filter rules different?

Both Outlook (the native Application) as OWA (outlook web access) are email clients used for MS Exchange Email server. Both support filtering emails. I wonder if there is any difference, and if so ...
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38 views

How to setup MS Exchange to deliver mails to specific folder of account?

This is a question regarding Microsoft Exchange (which I understand to be some sort of EMail server, similar but quite different to postfix, Qmail, dovecat, exim etc.) We have a mail address that ...
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64 views

Email Certificate Export Wizard is not allowing me to export Private Key

I have a few email certificates, stored on an older computer, that I would like to Import onto my newer computer. I have headed over to certmgr.msc, where I have identified the relevant Email ...
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13 views

Can't use two gmail accounts in Outlook - constantly required to authenticate

I had one Gmail account in Outlook (Mac - current 365), all fine. I added another, and now they just go round robin asking to authenticate. Each pops open a browser window, I click through the OAuth ...
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25 views

MAP to POP3 conversion - looking for a way to move messages from old mailbox

I am trying to convert an IMAP to a POP3 email account on an outlook 2016 client. Every page I've bupmbed to mentions pretty much the same process: 1) create your POP3 account, 2) move all messages ...
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36 views

How to get dialog box to prompt user to change the “format text” to HTML when pasting a picture in email reply?

I used to be able to use the Ctrl + V to paste a picture in an email that I was reading in the preview pane and replying from that preview pane. I would get this pop-up message that would ask if I ...
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13 views

outlook - customize calendar areas

I have 2 calendars in my outlook, my weekly view (which shows days on top, and hours on the bottom portion), and a second calendar showing who is not working today. The second calendar also shows the ...
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1answer
42 views

Contacts field in Outlook task

We updated the CEOs Office last week from 2010 Standard to 2016 Standard and all went well in the beginning. Then it turned out he was having tons of tasks in which he uses the Contacts field. This ...
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20 views

Equivalent of a Downloads list for attachments saved from MS Outlook

In most major browsers, after downloading a file, you can press CTRL+J to open the list of downloaded files, then double-click on a recently downloaded file to open it (or click a folder icon to the ...
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15 views

Add ShareX-created files to Recent Items

I use ShareX and Microsoft Outlook extensively, quite often together so it'd be very useful if ShareX could write to Recent Items so that screen captures are quickly attachable.
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22 views

How to get Outlook 2019 overdue tasks to turn red?

In Outlook 2019 Options, in the Tasks tab, I have Overdue task colour set to red which I think is the default. In the To Do list view, overdue tasks are indeed shown in red. But in the Calendar ...
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14 views

Set a filter for mails only from real users in microsoft outlook

How I can set a filter where mails are from individuals and not a group or distribution list? I am looking for probably appropriate options in custom search folders.
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96 views

Outlook contacts: View custom contact fields created by mobile phone

My Samsung phone allows a bit different contact record structure than the one found in typical Outlook contact. For example, it allows three Instant Messenger Addresses to be stored with contact, for ...
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17 views

Outlook 2016 Win 10 Enterprise

When I receive emails with a specific subject, I want to reply with a template However, the template doesn't copy the original body of the email and I must have to link it properly elsewhere: I ...
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1answer
19 views

Make Outlook appointments for other people — only show self as free

I create appointments in Outlook for my managers at work that I do not need to attend. How do I only show myself as "free?" I know there is a setting to do this, but it has happened that when I set ...
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31 views

How to view MS To-Do's folder in MS Outlook for Windows (“Important”, “Assigned to Me”, etc.)

In Microsoft To-Do, I can assign tasks to a different predefined folders/lists like "My Day" "Important" "Planned" "Assigned to Me" "Flagged EMails" How can I display those folders the same way in ...
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13 views

How to view “correct sorted” MS To-Do's “My Day” tasks in MS Outlook for Windows

In Microsoft To-Do, I can assign tasks to a "My Day" list. How can I display those tasks "CORRECTLY SORTED" in Microsoft Outlook for Windows, IF they have been ordered by hand in MS To-Do? HINT: a) ...
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18 views

Does Outlook trash folder disable links images from loading

I received a spam E-mail saying my computer was under their control and as soon as I read the E-mail they would know and wanted me to pay som bitcoin or they would us my kontaktlist and humiliate me. ...
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40 views

Add all exchange resource room calendars to all users outlook accounts at once

I have 200+ Office 365 users with onsite AD ActiveSync to Outlook 365 Exchange. We have 3 resource room calendars which everyone can view details and book meeting on. The problem is that these ...