Questions tagged [microsoft-outlook-2016]

Use this tag for questions specifically about the 2016 version of the Microsoft Outlook personal information manager; otherwise use [microsoft-outlook].

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4 views

Outlook 2016 Way to set rules to run on a subfolder

I have a rules set up that move emails with a certain criteria from the inbox into a sud-folder called "Evening" is it then possible to set a rule that moves email from the folder "Evening" folder ...
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23 views

Show Send On Behalf in Outlook 2016 Preview Pane

I have a requirement to show the message "Shared Mailbox Name sent on behalf of User Name" in the preview pane of Outlook 2016. Right now if an email is sent on behalf of a shared mailbox by a user, ...
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Outlook showing invisble drafts

In Outlook 2016, when I connect to my email account, it is showing a lot of "drafts" that don't exist in the Bezvrijedna e-pošta folder: Is there any fix regarding the issue?
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Can a rule in Outlook kick off a macro?

Is it possible to kick off a macro from a set of rules. For example: I have a rule that moves all emails not in my contacts to an 'Unknown' folder. I would then like to execute a macro that clears ...
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20 views

Outlook window resize issue

I am facing a very unique issue. Say, out of 10 times when I start MS Outlook, 8 times it opens in the size as shown below . Things that I have tried I already tried the method of resizing the ...
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1answer
61 views

How do I rebuild an outlook profile in Microsoft Office Desktop Apps (Microsoft Store version)

I've got a corrupted Outlook profile, so it crashes on startup with an error "Cannot start Outlook. Cannot open the outlook window. The set of folders could not be opened". I want to rebuild the ...
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1answer
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Outlook 2016 Shortcut to jump to “Favorites->Incoming Email” or “Favorites->Sent Objects” etc

I would like to to jump into "Favorites->Incoming Email" etc. How can I accomplish that. Macro would be fine.
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Run script triggered by Outlook 2016 Calendar notifications

I am using Outlook 2016 and have certain calendar events scheduled. I would like to automatically run a script based on those scheduled events. The calendar event dates can shift or may get canceled ...
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2answers
30 views

Outlook 365 Search in specific folders

I want to ask a similar question like this one, but for newer Outlook versions. Within an email account, I can search for specific messages which are in the folder with the name "folder name" with ...
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1answer
12 views

Dock the Task List peek to the corner in Outlook 2016?

I'm using Outlook 2016. With my current layout, I can view the Task List using a "peek" at the bottom of the folder list navigation. I'd like to be able to dock the Task List in roughly that ...
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Automatic Outbox Send but Manual Inbox Refresh

I want to configure Outlook 2016 so that any email I send automatically clears the outbox, but I don't want anything to come into the inbox unless I manually refresh. How do I do this? In the Send/...
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Open Outlook incoming messages shown as Windows notification

I often get Windows notification at the bottom right of my screen. Is there a possibility to automatically open notifications that are for Outlook messages? Would it also be possible to automatically ...
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Is it necessary for an email address to exist as a contact before the recipient can be mentioned from within Outlook 2016 and later?

As of Outlook 2016, it's now possible to mention users by typing the at (@) symbol followed by their name which then automatically adds them to the "To..." section of the email that's being composed. ...
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need raw query to show flagged emails OR emails with red category

what's the proper raw query for me to utilize if I wanted to show only emails I've flagged OR emails I've categorized with the red color? I'd like to pull both these types of emails in one smart ...
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nt authority/system user has no right to send Outlook Office365 emails with attachment

System: Windows 10 email: Office 2016 with Outlook 365 account Outlook programatic access: set to never warn attachment file type: self configured file type with number e.g. *.010 - marked by some ...
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Turn off Cached Exchange mode with a Gmail account Outlook 2016

How can I disable Cached Exchange mode on Outlook with a Gmail account? Because instead of seeing the "Use Cached Exchange Mode" chekbox while entering account settings in Outlook 2016 like here: 1 ...
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1answer
37 views

outlook raw query for emails having a category and flagged as important?

I'm confused how create a smart folder in outlook that utilizes a raw query for emails having a category and flagged as important tried something like category:yes to begin, but i'm not seeing any ...
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Is it possible to create custom follow-up flags for tasks in Outlook 2016?

This question is similar to this question but the solution in that question is used for mails. Could someone provide a solution for tasks, please? Thanks!
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14 views

Macro to set custom follow-up flag for multiple emails

I found a code which I have been able to adapt to almost get me to where I want to; I want to be able to select multiple emails, then click a button to run a macro to set the flag follow up date to X ...
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1answer
56 views

Mark reminder as complete in Outlook Reminders dialog

Is there a keyboard shortcut to mark a task as complete in the Outlook Reminders dialog? Right now I have to right click every item and select "Mark Complete". The quickest way I have found, by ...
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52 views

Outlook VBA - Automatically create a folder based on date

I have created a VBA script that will automatically save pdf attachments. Does anyone here know how can I save the attachment based on the date? For Example, today is 02-04-2020 then this specific ...
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1answer
37 views

why does Outlook Desktop give me a Delivery Confirmation in this (replicable) situation?

Background: am a new, reluctant user of Outlook Desktop client (would use Gmail as client and Outlook as infrastructure if allowed, but workplace requires Outlook as client as well as infrastructure). ...
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281 views

Outlook 2016 won't connect to Office 365 likely due to multiple domains

I have tried everything to get this working again. I have an account, MyCorp\nibblypig and an email address nibblypig@mycorp.com which is office 365. If I log onto my machine as this, Outlook 2016 ...
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151 views

Do Outlook Emails or Email Threads have a unique identifier hash that can be used within the search syntax?

I just had a massive issue with a younger IT guy who was trying to communicate to me how to find an email thread he was referring to. It was a waste of time. Now I understand that email should be ...
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1answer
28 views

Bulk delete E-Mails with condition

One application sent me 18000 E-Mails during the weekend. Is there a way to bulk delete all Messages depending on a condition? I had around 120 E-Mails that should not be deleted. The E-Mails were ...
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Different per-computer receive rules with the same name when using an Exchange mailbox

Outlook saves when-receive rules to the Exchange mailbox, including rules marked as "client-only" and "this computer, only". This causes a problem for same-name rules that use local resources which ...
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23 views

Custom layout when viewing instant search results

View layouts can be defined and are remembered for each mail folder. Is there a way to set a dedicated view layout to be used for search results, only? Specifically, I would want to see the "In ...
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26 views

MAP to POP3 conversion - looking for a way to move messages from old mailbox

I am trying to convert an IMAP to a POP3 email account on an outlook 2016 client. Every page I've bupmbed to mentions pretty much the same process: 1) create your POP3 account, 2) move all messages ...
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1answer
91 views

Contacts field in Outlook task

We updated the CEOs Office last week from 2010 Standard to 2016 Standard and all went well in the beginning. Then it turned out he was having tons of tasks in which he uses the Contacts field. This ...
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1answer
22 views

prevent sending email if the “To:” field contains my own email address, via Outlook rule?

In Gmail, if you're having conversation (thread of email-exchange) with someone, if you hit "Reply" to any email in the conversation (whether sent by you or someone), the To: field will contain ...
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My Sent Items folder has been emptied and no longer saves sent emails. not simple. Outlook 2016

I have been working on support for one of my clients and something is going wrong with Outlook 2016. As the title says, there are no sent items in the sent items folder and emails that are sent are ...
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23 views

Select All in the Attachment Tools tab in Outlook 2016

I am asking out to add "select all" to the attachment tools tab in Outlook 2016. I have tried adding select, and trying to use the select all inside the tab, but nothing happens, and I have tried to ...
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2answers
52 views

Outlook Quick Access Toolbar does not have Styles commands

I am trying to add some frequently used Styles commands to Outlook quick access toolbar when I am writing an email. In Outlook, there are two way to create a new email. Right from the main Outlook ...
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1answer
115 views

O365 - Prevent resource booking attendant moving emails to the deleted items

I have a room booking mailbox which was converted from a shared mailbox using Set-Mailbox in a Hybrid Exchange environment. We would like the resource booking attendant and calendar booking attendant ...
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27 views

Outlook 2016 - Show the Appropriate Calendar Rather than the Default Calendar?

I have outlook 2016 connected to an exchange server. My email account is, for example, Josh@superuser.com. This email address has a calendar associated with it. I don't use this calendar. My office ...
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1answer
22 views

Resize an image in an email using typed percentages instead of drag bars in Outlook?

I frequently take large images and jam them into emails, but when I do, they always paste gigantic. Is there a text-based / keyboard-shortcut / non-click and drag way to do this in Outlook? I do ...
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1answer
31 views

Can only delete meeting room calendar item with Full Details (READ permission) in Outlook 2016

I have given a supervisor custom calendar permissions for meeting rooms. He should be able to delete items in the calendar for those rooms, at least according to the 'Calender properties'. There 'All' ...
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1answer
5k views

Outlook 2016 and 2013 stuck at updating folder

We have a few clients who have a strange problem. These clients belong to companies that are different and not related to one another. One company uses Office 2013 Home and Business. The second ...
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1answer
37 views

What's Outlook 2016 form for forwarded meeting?

I'm creating rules to sort email, but I can't figure out what form to use to catch all those stating my meetings have been forwarded. I can find Accept, Decline, etc, under Application Forms, but one ...
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2answers
311 views

PC kills network connection in sleep mode and outlook doesn't work

I'm having an issue where my PC goes to sleep and the network nic dies and doesn't connect to internet. Outlook stops working until the machine gets restarted after waking up from deep sleep mode... ...
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1answer
2k views

Outlook Cannot delete folders because it contains private items the folders are empty

A user of mine had some email folders that when we attempted to move them outlook said "Cannot move because of private items" we recreated the folder structure and then tried to delete the empty ...
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1answer
167 views

Outlook 2016 - Error message “None Default Email Program” but there is one

One of our users has this message that pops up from time to time on his desktop. The error message There is no email program associated to perform the requested action. Please install an email ...
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1answer
285 views

Outlook - Calendar groups missing after new profile

A user had set up lots of calendar groups in his Outlook 2016, connected to an Office365 mailbox. During maintenance his local Outlook profile was deleted and a new one was created and now all of ...
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2answers
4k views

How to disable “External Email” warning in Outlook?

I get a big "external email" warning box atop the body of every email that originates outside my local domain. This not only clutters my correspondence and creates a micro-aggression against every ...
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Archive settings in Microsoft Outlook 2016, do not migrate any mail located in subfolders

So, I've been experimenting with a few computers, and various settings, but the long and short is that Outlook 2016 seems to simply ignore all subfolders when archiving. Here are my steps: MailBox ...
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1answer
66 views

How to make HTML css email in outlook 2016

So, my company uses outlook exchange and now I have to design a HTML Email so it will look like an official company mail with a header with company name/logo and a footer with some information and the ...
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12 views

Headshot sheet from Outlook meeting

As a new employee at a large organization using Exchange, where nearly everyone has a headshot attached to their user, I would love to be able to print out a sheet of paper that has the names and ...
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1answer
61 views

Outlook 2016 (and Word) are showing visible newlines; how to hide them?

I;ve just started work at a new firm where for the first time I'm using an Office newer than 2003. From the point my account was created and I logged in first time, I've been having this problem. I ...
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1answer
43 views

Configuration of the Office 365 “Encrypt” menu in Outlook 2016

We have configured AIP on our Office365. Labels and policies are configured, and the Protect ribbon has already shown in Outlook. However there is another set of options shown under the Encrypt menu ...
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16 views

Table of links in Word document are referring document itself instead headers after emailing text

I have long text in Word document with table of contents. When i copy whole text (Ctrl + a, Ctrl + c) and paste it to a new email (Ctrl + v) and send it (with Outlook as Html-message) toc links are ...

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