Questions tagged [microsoft-outlook-365]

Use this tag for questions specifically about the 365 version of the Microsoft Outlook personal information manager; otherwise use [microsoft-outlook].

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Outlook calendar peek (side view) does not include events from all accounts

I'm using Outlook (MS Office 365 for Small Business) on Windows 10 Professional. I have set to show calendar peek (in right side view). This works as expected, but only for my primary mail account. ...
TheMixy's user avatar
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Cursor keeps jumping to the top of the email in Outlook 365 online on mobile devices [migrated]

In Outlook 365 through web browsers, if I pause typing an email for a moment, the cursor will jump to the top of the email in front of the salutation. This has been happening for years every time. Not ...
superuser's user avatar
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How to completely get rid of red wiggly underlines in new Outlook 365 on Windows 11?

When I'm writing an E-Mail some words are underlined: My goal: I don't want any words to be underlined - no proof reading whatsoever, no matter which language is set as default. Anyone know what ...
Cold_Class's user avatar
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1 answer
31 views

Manually resort/split specific conversation

I sent an email to multiple addressees and received answers two three very separate topics that each developped into a discussion. In outlook all emails are sorted as the same conversation due to the ...
FelixJN's user avatar
  • 259
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2 answers
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Preventing Outlook calendar from adding @mentioned users as invitees

In the Microsoft Outlook thick client for Mac allows you to mention users when drafting a calendar invitation by using the format @username. I want to use this functionality to accurately mention ...
atk's user avatar
  • 111
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2 answers
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What setting in M365 would prevent a user from being able to use Add-Ins for Outlook?

A number of our users are unable to use Add-Ins for Outlook. They're the modern type add-in that should work both in the web browser and in Outlook desktop client. There's a button in Outlook ...
Matty Brown's user avatar
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1 answer
239 views

Bulk delete contacts in Microsoft 365 Family edition

I'm using Microsoft 365 Family edition, and the Outlook UI "Outlook (new)" has no way to bulk delete contacts nor to sync contacts with Google Contacts. I made a mistake of using the contact ...
Scott Weinstein's user avatar
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2 answers
10k views

Taskbar icon does not show notification when new mail arrives

I have an ongoing issue that when I receive new, unread email, taskbar icon does not change to signify this. The main outlook icon in the taskbar should show a folder icon on top of the blue Outlook ...
Bernoulli Lizard's user avatar
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Setup an alert email for multiple similar inbound emails within a short timeframe

Don't know if this is the right place for this question. But hopeful for some answers or ideas. The situation: We set up some forms that send us emails on multiple website with support questions. So ...
marty90's user avatar
1 vote
1 answer
417 views

Outlook View for Emails and Calender Appointments and suddenly changed

I don't know why or how, but for some reason, my Outlook suddenly changed the view for emails and calendar entries. Now there is a really bad font with unnecessary spacing within words and paragraphs. ...
Albin's user avatar
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Flagged Emails' Body Being Deleted

so I have a customer that flags emails as a to-do/follow up tasks in Outlook 365 Desktop. This is completely random but sometimes when an email is flagged it will just delete the body of the email ...
Austin's user avatar
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How do I move the ribbon and menu to same level in Outlook 365?

To save space I want to move the menu to the title bar where search box and other icons are there. How do I do that? It is Windows 11 with Office 365. Please advice.
rajeev's user avatar
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8k views

How to directly open Office attachments in "Try the New Outlook"?

When trying the new Outlook for desktop, each Office attachment has 3 options (with a little triangle): Preview Open in Word/Excel Download If I choose option 2 it just pops up a message to purchase ...
LWC's user avatar
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How to setup outlook rules for blog emails eg wordpress.com

Using Outlook 365 and wanting to setup separate rules for wordpress.com blogs. ie Blog A [email protected], Blog B [email protected] Can setup the rules as follows but not working. ...
Gary Thomann's user avatar
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1 answer
3k views

New 365 Outlook

I am using Outlook 365 app, and I was looking for a quick way to download my emails since Archiving is no longer a feasible option. I want to be able to download the email along with attachment and ...
Mohammad Nassereddin's user avatar
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1 answer
157 views

Conversation history lost between Outlook and Samsung+Android clients

I recently discovered that, when I exchange emails between my Samsung Android phone (using the Samsung Email app) and my Windows laptop (using Outlook 365), the history of previous emails in the chain ...
Alex's user avatar
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hide "from" by default in new mail

I had an Office Update a few days ago (now on Version 2302 Build 16130.20644, 64 bit) and since then "from" field appears by default when I start a new email. Before that it was not the case,...
Máté Juhász's user avatar
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Synchronize contacts between local Outlook installation and Outlook.com / Microsoft Cloud

I have installed Outlook 365 locally and want to keep this local installation as the master. Further, I want all my contacts to be available in Outlook.com / Microsoft cloud in order to synchronize ...
Jan Rothkegel's user avatar
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1 answer
179 views

"Unknown" attachement on outlook.office.com

The issue: A user on a Samsung mobile phone receives a photo via text message. They click "share via email" and send it from their personal email address to two different addresses: Their ...
Yann Petit's user avatar
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1 answer
431 views

Can I create an Outlook contact group for everyone I've ever sent an email to?

I use Outlook for Mac at work (I don't remember which version) and Outlook 365 when I'm working from home. I would like to create a contact group of everyone I've ever sent an email to, but I don't ...
Tyll'a's user avatar
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Error executing VBA script in Outlook Rules

I, like many of you, get tons of emails and I desperately need to organize them to keep track of them. So, I wrote a VBA script that moves messages from a supplier to a separate folder, using the ...
Adrian's user avatar
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Have outlook 365; when viewing storage I see all my folders, but they are not listed on the left pane when viewing my mailbox on main page

I am trying to switch from MacMail to Outlook 365. When I view the main mailbox on Outlook 365, I am missing a lot of folders (I have expanded all carrots and they are not there). However.....When I ...
Kim's user avatar
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Sync Windows 10 / Outlook 365 calendar to GMail ... continuously?

I recently started a new job, and wish to have my work and private calendars shown side-by-side on both my workstation and my private GMail account (which I can then see on my Android phone). I've had ...
noughtnaut's user avatar
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Why does "My Calendar" list in Outlook keep duplicating/creating calendars that show up every day even after I delete them?

Outlook shows 20+ calendars in the "My Calendar" list (pic1) which I delete each day individually so I only see the handful I need. They always show back up the next time I open Outlook ...
CBD's user avatar
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127 views

Is there a faster way to move Outlook 365 rules than the up/down arrows?

We use Outlook 365 for our company email. I have over 100 rules defined to filter messages from service providers to various folders. And in many cases the order of the rules is important. I have a ...
Barmar's user avatar
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3 answers
5k views

Outlook 365 shows me my Gmail email but not my Gmail Calendar

I've added my Gmail account to Outlook 365. It shows up in my list of email but not my list of calendars. Is this just a limitation of Outlook 365 and do I have to go through the rigamarole as ...
Eric's user avatar
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162 views

Our users complain that Exchange Online Archiving split their mailbox folders in two parts

We moved our mailboxes to Exchange Online and enabled the Online Archive. E-mails older than 3 years are automatically moved to the Archive. When Searching mails in Outlook (desktop client and mobile),...
Konerak's user avatar
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1 vote
2 answers
161 views

Outlook large folder list, any way to show new mail in folders at the top?

I use outlook daily, communication between businesses, customers, internal departments and so on. This results in an excessive folder list, each having rules so emails go into their designated folder. ...
Dave Hamilton's user avatar
1 vote
2 answers
21k views

How do I move the bar with mail, calendar, etc. from the side back to the bottom in Outlook 365?

In Outlook, the bar with the mail, calendar, people, etc. icons used to be at the bottom; but now, it's over on the left hand side. I keep my Outlook window parked on a monitor that's in portrait ...
RobH's user avatar
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1k views

Is it possible to fine-tune Focused vs Other in Outlook 365?

I understand that we can toggle the destination (Focused vs Other) of emails from a certain sender. For example, How to configure which emails show up in my Focused Inbox in Outlook? Do we (as users) ...
PM 77-1's user avatar
  • 139
1 vote
1 answer
707 views

Is there a way to search for all the emails that you sent but that you haven't gotten a response to?

I thought it might be kind of a useful thing to be able to search for people who need "as per my last email" to find out what gets lost in the bin without a reply. Is there a way to search ...
leeand00's user avatar
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0 votes
1 answer
309 views

Outlook rules with both pop and exchange accounts on multiple computers don't work

Have an issue with Outlook rules when I have both an exchange account and pop account on the same computer. The exchange rules work fine all the time, this is about pop rules. Exchange automatically ...
Jestep's user avatar
  • 355
0 votes
2 answers
19k views

Where are these Outlook signatures stored?

I have two choices in the "Signatures" button, but when I go to edit them, they are not there! Where else does Outlook keep email rignatures; how can I edit or delete these?
Torben Gundtofte-Bruun's user avatar
1 vote
1 answer
78 views

Outlook 365 - sound if internal email arrives only

Requirement : Play sound if email is received addressed to me (To or CC) from any email that ends with @something.com only. Currently I have a rule that plays a sound if an email is received where I ...
CJR's user avatar
  • 13
0 votes
1 answer
502 views

Outlook 365 Web showing wrong count of contacts

The count of my contacts in the outlook web interface (outlook.office.com/people/) is wrong. When I select all contacts (ctrl + a or check the "your contacts" checkbox on top of the list), ...
Peter K.'s user avatar
  • 414
1 vote
1 answer
2k views

How to change the Outlook 365 reading pane background color in Windows 11?

I am running Windows 11 Enterprise 21H2. I like the Dark Mode theme in most cases. But in Outlook 365 I really prefer the Dark Gray office theme--except that it leaves the background color of the ...
HerrimanCoder's user avatar
1 vote
1 answer
1k views

Can't add Mailbox Folder Permissions to the Calender

I am using Powershell to assign some Mailbox Folder Permissions for every user in our organization, I am 100% sure that I use the correct name of the folder, but PowerShell cannot find the folder. ...
Koen Hollander's user avatar
1 vote
2 answers
2k views

Microsoft Exchange 365 not signing with DKIM anymore

I setup DKIM for my domains in MS Exchange 365 on-premise. It worked properly for a long time but recently I found out some of my mails are sent to the receivers spambox as my mails are no longer ...
Daniel W.'s user avatar
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1 vote
1 answer
1k views

Change a recurring meeting in outlook to an "all day" meeting

I have a recurring meeting set up every week on Wednesdays from 9-10am. I want to change it to an "all day" recurring meeting on Wednesdays, but I can't see how to do that without cancelling ...
simonalexander2005's user avatar
1 vote
0 answers
654 views

Outlook 365 does it have IMAP Idle feature which receives emails immediately, if so, how to activate it?

I think it's called IMAP Idle feature, I know Thunderbird out of box have this feature, where all my accounts receive emails immediately, but in Outlook 365 it seems it only receives new emails on ...
vanowm's user avatar
  • 265
0 votes
3 answers
2k views

How do I show the current folder name at the top of the Outlook Explorer window, like in previous versions of Outlook?

Recently, my work changed from Microsoft Office Professional Plus 2016 to Microsoft 365 Apps. One thing I noticed with this change is that the current folder you have open in Outlook no longer ...
Zack's user avatar
  • 101
2 votes
1 answer
3k views

How to hide default folders from Microsoft Outlook 365

I would like to hide the yellow highlighted folders from Microsoft Outlook 365. Unfortunately, when I right-click them, there isn't an according option. Does anybody know if there's any possibility to ...
Dario's user avatar
  • 161
0 votes
1 answer
509 views

Outlook: Search for 10-digit numbers in all emails

I need to search an Exchange mailbox for contents in emails etc. containing a string of 10-digits in the format 1234567890 or 123456-7890 The number format is actually ddmmyy-1234, so another value ...
Kristian's user avatar
  • 310
0 votes
1 answer
194 views

Adding multiple mailboxes by adding a single email address in outlook

Before I begin , I want to apologize for asking such a childish question. I saw yesterday user that had 4 mailboxes in his outlook. Whereas I saw only 1 account and 1 .pst file attached to outlook. So,...
Shoki's user avatar
  • 1
0 votes
1 answer
195 views

Keep receiving phishing emails after reporting

In my organisation we use Office 365 for email. When users receive phishing emails, we ask them to report them using the Report Spam/Phishing options in Outlook. However this doesn't seem to do ...
James's user avatar
  • 562
0 votes
2 answers
664 views

Microsoft Excel - Moving data within multiple staggered rows, into single row

I have a spreadsheet with massive amounts of data (circa 8000 lines). the issue is that of those 8000, there is a group of 9 lines that need the data from various columns across those rows merged ...
Ollie's user avatar
  • 1
0 votes
1 answer
280 views

Stop other calendars from modifying my own

How do I stop other calendars from modifying my own calendar? It would seem that items added in other calendars, All Group Calendars/TeamNameHere, are being added in mine. I was working with an empty ...
TechFanDan's user avatar
0 votes
2 answers
8k views

Outlook continually disconnects with "need password"

I'm running Office 365 on Windows and 3 days ago our mail-server underwent some work. Ever since, Outlook is almost always in a disconnected state: Clicking either the type Exchange password and ...
Mr. Boy's user avatar
  • 5,226
0 votes
2 answers
250 views

Search Tab keeps disappearing even if I enable it in Ribbon customisation

I'm using Outlook 365 and the search bar is in the top bar of the Window. When you click it, the search tab appears on the Ribbon. This tab auto-disappears from the ribbon after searching. I have ...
Mr. Boy's user avatar
  • 5,226
0 votes
1 answer
35k views

Why doesn't Search "all mailboxes" show results from all mailboxes?

I have two mailboxes (personal and a customer support mailbox everyone has access to) in Outlook 365 Windows client. If I enable "All Mailboxes" or "All Outlook Items" in the ...
Mr. Boy's user avatar
  • 5,226