Questions tagged [microsoft-outlook-365]

Use this tag for questions specifically about the 365 version of the Microsoft Outlook personal information manager; otherwise use [microsoft-outlook].

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43 views

Did Outlook 365 move the search bar again? (This time, back to the message list header)

Outlook 365 appears to moved the search bar from the title bar back down into the application, this time full width across the message list. Did this just happen, or am I hallucinating? I spent a ...
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1answer
23 views

How to quickly jump to the folder containing the email?

My workflow is as follows: Get new e-mail for a certain order which may have been years in the past Search for messages in conversation to find older emails I now want to move the new email to that ...
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2answers
52 views

How can I rename my Outlook 365 Mailbox Folder?

I purchased MS Office 365 Family some time ago and installed it. Everything worked fine, except Outlook which I could not get to work with Outlook.com correctly. I have uninstalled and re-installed ...
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1answer
35 views

How can I fix my Outlook.com to use the right email address

Outlook.com is supposed to provide a free email address for use with Outlook.live.com within your Microsoft account, but I have been banging my head against a wall for over a week now and I cannot get ...
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1answer
29 views

Outlook 365 - Is it possible to set to-do list to display only on Outlook Today?

I've been trying to update my Outlook views to show the to-do list on the Outlook Today screen. Unfortunately when I enable it, it is visible on all mail folders when I am hoping to set it up on just ...
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11 views

Disable the “block files from other computer” feature

When opening an Excel file from an email out of Outlook (Office 365) the file takes ages before opening into Excel. If I save the file on my computer and open it it's the same problem. But if I ...
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1answer
29 views

Sync Calendar and Contact between Outlook 365 (Desktop) and Web (OWA) without using Exchange

I am trying to sync my contacts and calendars between my local Outlook and Outlook Web. I have my local Outlook setup as a Pop3 Account. I am aware that this would be possible by changing the POP3 ...
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27 views

Less clicks to get to Notes in Outlook 365 on a PC

I just discovered the ctrl+5 shortcut to get to notes. However, using the graphical interface and mouse, is there a faster way to get to notes when in email? To get to notes in outlook, I have to ...
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2answers
39 views

Are contacts stored in an outlook data file

My old laptop running Windows 7 and Outlook 2010 died. I've got a new laptop running Windows 10 and Outlook 365 using POP. Someone managed to retrieve all my data files and emails from the dead laptop....
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2answers
31 views

What do I need to whitelist on my firewall for Office 365 email accounts using Outlook

This one particular customer of mine has their email accounts at Microsoft Office 365. They are all using Outlook 2013 on their workstations to connect to these accounts. Unfortunately that have a ...
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2answers
98 views

Troubles with synchronization between desktop and mobile (android) outlook app

I have Outlook from Office365 on my PC (Windows 10), and Outlook app on my mobile phone (Android). Both are utilized to read my e-mails from my business account. It is working on both platform but ...
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6 views

keep outlook 365 signature format

I have an email signature with email address and url - both formated. outlook 365 automatically change them to be underlined blue - and I want them to stay as in the format
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1answer
68 views

Remove Outlook Account but keep mails

I have a former job accourt in Outlook, that I wanted to remove, but keep mails. I followed the steps provided by this link, removed the account. I mean, I did exactly that the Step 2 said to do: But ...
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32 views

How can I make Outlook my default mail app in windows 10 (advanced knowledge necessary)?

I have Thunderbird and now Outlook-365 on my system. I would like to change my default E-Mail App to Outlook. When you select "send to - Mail recipient" Outlook should open When you select ...
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1answer
14 views

Can I set a default Calendar reminder time for received invitations?

I regularly miss part of meetings where the meeting organizer set the reminder to 'None'. I have no clue, why Microsoft thinks, that it is a good idea to let the organizer set the reminders for the ...
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11 views

Display Date & Time in Outlook 365 sent folder

In my sent folder I would like to see the time of the sent mail. I tried setting the column in the view to 10 characters (will be resized to 6,86) or use best fit, but this does not change anything.
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1answer
108 views

Office365 portal surname/email change not updated in desktop Outlook/Teams

One of our team members have changed their surname. Within the Azure/Office365 business portal, their email address and surname has been changed (with the old email address now being used as an alias ...
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22 views

how to use iCloud contacts in outlook 365 email address

running win10, outlook 365. When I click to see my "contacts" I see my regular outlook pst contacts (which have no entries) and under the iCloud heading I see my iCloud contacts (hundreds of ...
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1answer
22 views

Different Reminder/task In same imap email account, client outlook 365 and calendar synced with caldav syncronizer

I set up a Qboxmail with IMAP and CalDav, configuring that email on two different Outlook 365 clients (fully updated). I used CalDav Synchronizer to sync the calendar between the two Outlook 365 ...
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1answer
33 views

Increase visibility of Windows 10 Outlook alerts

Outlook (Office 365) meeting alerts on Windows 10 are not clearly visible. They don't show in foreground when triggered and the "highlighting" of the alert window in the Taskbar is not ...
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2answers
608 views

Microsoft Teams invites sent from Outlook Calendar don't have a link to the meeting

Two of my colleagues have the same problem in that Microsoft Teams invites sent from Outlook Calendar don't have a link to the meeting. The actual text is there saying "Join Microsoft Teams ...
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0answers
29 views

Accept/Decline Task Button isn't shown in notification E-Mail in Outlook 365

We got some users that assign Tasks to each other. If someone gets a task assigned he normally gets an E-Mail where he can click on the Accept Button there. We got one user there the E-Mail looks like ...
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15 views

can't access contact list in Outlook 2020 when creating a new email

can't add a contact from my lengthy Contacts list in Outlook 2020 when creating a new email. The only addresses I can access are those tied to addresses in my hotmail account, which I have never used ...
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1answer
21 views

Where do I find whether I did or did not send an Outlook read receipt?

In Outlook (Office 365, desktop app) I sometimes receive an email with a read receipt request. My Outlook settings are such that Outlook always asks me if I want to answer that request. Sometimes I ...
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1answer
25 views

WHY cant I pin an email from the search results?

Im on O365 and using the outlook web UI on chrome on Mac When browsing emails in my inbox I can pin them by clicking the little pin icon they all have on them (I use the feature quite a bit): Pretty ...
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14 views

Outlook attachments result as blocked on windows

I have a domain PC for some time now, and when I save an attachment from outlook from a mail not received from my organization, the file results tio be blocked on windows (any file) hence have to ...
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24 views

Outlook does not send out emails via SMTP (no error message)

Outlook 365 (business pro) can not send out Emails via SMTP. The server and user settings are correct: emails are being received and the testemails sent by outlook upon setting up the SMTP server is ...
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27 views

How to back up emails WITH IMAGES in Outlook?

When using a .pst file to back up emails in Outlook, I find that many of the images and pictures are missing from the backup file. Apparently, Outlook does not download many images at the first place. ...
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39 views

Automatic reminder if recipient doesn't answer to email

I'm sure that everybody knows the problem. If you send many emails to different recipients, you can't have all responses in your head. What I want is a very simple way to tell Outlook to notify me, if ...
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1answer
28 views

Create outlook rule for emails with a from address which is a distribution list

Is is possible to create an outlook rule for emails which have a from address which is the address of a mailing list? For example I receive an email with the from address set to list@company.com. If I ...
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1answer
103 views

Outlook connection status window missing “Local Mailbox” tab

I need to monitor sync progress for newly added Outlook accounts. Googling how to do this, resulted in this method on multiple sites: CTRL + Right click the Outlook status icon in the system tray ...
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24 views

How to minimize the top row in Outlook 365's Work Week view?

I'm using Outlook 365's Work Week view in the calendar. It displays a row above the details which contains the day number and a lot of white space. If you click in a cell, you can enter notes, so I ...
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1answer
237 views

Outlook Focused Inbox with View Filters

For long time I've used a handful of different views in Outlook with different filters and formatting. I use different filters to help me focus on specific things (e.g. I have a view for my current ...
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16 views

customize Outlook 365 standard contact form

When trying to customize the standard contact form, Outlook 365 only shows me an outdated version of that form to start with. How can I customize the current standard contact edit form? I just want to ...
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0answers
406 views

Gmail can't authenticate Office 365 Address via SMTP

Custom Domain registered through GoDaddy Office 365 email purchased through GoDaddy Trying to send / receive email for this address using free Gmail (not G suite) I have reviewed every resource I can ...
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2answers
42 views

Outlook 365 Search in specific folders

I want to ask a similar question like this one, but for newer Outlook versions. Within an email account, I can search for specific messages which are in the folder with the name "folder name" with ...
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0answers
14 views

Outlook 365 View Change

I tried installing Visio and it changed my view to an older version of Outlook and I'm not sure on how to change it back. Help please?
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24 views

Searching emails by category in Outlook 365 retrieves emails no longer having this category

How I work: When I receive a mail for which I've something to do, I click in Category to add the default category (TODO) and I click on the flag to set a reminder for today. When I'm done with a mail, ...
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0answers
27 views

Change Outlook 365 default account from Exchange to IMAP

After setting up an additional Exchange account in Outlook (Outlook 365 desktop installation) it becomes the default inbox when I open outlook. Although a different IMAP account is selected as the ...
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1answer
26 views

Create a shared calendar for a group

My goal is to create a shared calendar in outlook where our team puts in their holiday and work elsewhere so we can easily see who will be in the office on any particular day. I also want to link this ...
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1answer
101 views

Outlook: I have accidentally duplicated a series meeting. How do I find out which was the original one?

I have accidentally duplicated a series meeting invitation. This happened by accidentally pressing Ctrl-C and Ctrl-V. I thought I'd copy and paste things in a different window. Now there are ...
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0answers
164 views

Difference between making a new Outlook PST and using built-in archive (to PST) function?

Background: I'm using the latest Outlook within Office 365. My email provider is a 3rd party who I pay for POP3 service. This is for personal use and NOT attached to a company Exchange system. My ...
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1answer
36 views

Update all the existing email addresses to include the user's surname

We're a small company using Microsoft Office 365 for our company emails. We're expanding, and would like to start using our full names in our email addresses, previously it was just first names. eg./...
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2answers
349 views

Is there an equivalent of a downloads list for attachments saved from MS Outlook?

In most major browsers, after downloading a file, you can press ctrl+J to open the list of downloaded files, then double-click on a recently downloaded file to open it (or click a folder icon to the ...
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1answer
1k views

Microsoft Outlook Office 365 desktop app is not showing desktop notifications

For some reason, my Microsoft Outlook 365 desktop application is not showing desktop notifications for new mail. Does Outlook 365 need to be open in order to show the notifications? I would guess not ...
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0answers
1k views

Outlook 365 - Change temp folder location for attachments

I've been facing a problem when trying to open attached files on Outlook 365 on Windows 7. It doesn't happen on Windows 10. I guess Windows 7 has some trouble handling the long path + the long ...
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0answers
772 views

Outlook 365: how to “convert” client-side rules into server-side rules

I have an email account on an Exchange server that I am accessing by using Outlook 365 on an iPhone, an iPad and on a Windows 8.1 PC. In the past, I set up client-side rules on the PC that only fire ...
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3answers
2k views

How to disable automatic download of emails in Outlook for Office 365

How do I disable the automatic download of emails in Outlook for Office 365 ?