Hot answers tagged

9 votes

Export only a selected rule from Outlook

You can do the following: export all your rules to a file named ALL.rwz (for example) delete all the rules but keep the one that you want to share with your colleagues export your rules (now only one)...
Scorpion99's user avatar
  • 1,119
8 votes

Microsoft Outlook - rules for groups affecting mails coming from individual

This is the expected behavior. The rule with "From group" condition will apply to all messages received from any member of the group. To work around this, edit the rule condition to 'with specific ...
Steve Fan's user avatar
  • 1,873
8 votes

Outlook rule - filter messages NOT from @domain.com

In outlook (windows 10) go to: File Manage rules and alerts Click on new rule Click on apply rule on messages I receive Click Next Click Next again (dont select anything) it will ask if you want the ...
ashley's user avatar
  • 257
7 votes
Accepted

Outlook rules moving wrong emails (but works properly when rules are manually applied)

The issue was that some of my rules were based on the sender. I thought that specifying FROM <an alias> would filter only the rules that literally came from that alias. In fact, the rule moves ...
Roberto's user avatar
  • 253
6 votes

Rule to manage Replies to a calendar invitation?

Create a rule for moving invitation responses: Click File > Info > Manage Rules and Alerts In the Rules and Alerts dialog box, click New Rule... Select Apply rule on messages I receive and click Next ...
harrymc's user avatar
  • 476k
5 votes
Accepted

Add Not condition in a mail rule using Outlook 2007

How do I add a NOT condition in a mail rule? You cannot add a NOT condition directly. However, you can use Exceptions to achieve the same effect: There are three (main) steps to the rule creation ...
DavidPostill's user avatar
  • 156k
5 votes
Accepted

Outlook rule to delete emails older than stipulated number of days

To create an auto-archiving policy that deletes older emails automatically in Outlook, do the following for each folder you want to clean automatically: In Outlook, right-click on the folder and ...
harrymc's user avatar
  • 476k
5 votes
Accepted

How can I search/filter for calendar invites in OWA?

Create a email rule, with option Message Include > Type > Invitation.
Carl Walsh's user avatar
4 votes

Outlook 2010 Rules - How to use "OR" boolean?

I am on outlook for mac 2018. There are two kinds of rules 1) server side, and 2) client side. The server side rules don't support OR but the client side rules do.
Pushpendre's user avatar
4 votes

Export only a selected rule from Outlook

The only way I can see is to delete all other rules, export the remaining one rule using "Export Rules..." and then click the "Cancel" button on "Rules and Alerts" window to retain deleted rules ...
thims's user avatar
  • 9,206
4 votes
Accepted

How to delete a large block of emails in outlook 2016 / outlook 365

I found out the there is a really good way to do this. Outlook 365 has in the web portal version of office a "sweep" rule that can run periodically through the inbox cleaning up email. The useful ...
MikeJ's user avatar
  • 746
4 votes
Accepted

Outlook Rule Not Working Correctly

I suspect the reason is because Sysmon is a Linux appliance using a non-Exchange client to send out the alerts. When I try to modify the From field of the rule, Outlook resolves Sysmon to an actual ...
Steve Fan's user avatar
  • 1,873
4 votes
Accepted

Outlook sorting rule based on "buried" email header info?

Outlook 2016 has many Rules in its Rule engine. It has a rule for specific words in Message Header. Try finding "spam4u" in this. Outlook, Main Ribbon, Rules, Create Rule. Please see the ...
John's user avatar
  • 49.4k
3 votes
Accepted

How can i automate a rule that runs to 'run all rules' on inbox, after an imap move

I found a good hot key combo that works that runs "all rules on inbox" Procedure After selecting the inbox, or the box you want to run the rule on, 1) Hold the alt key down 2) Issue the following ...
Brian Thomas's user avatar
3 votes

Adding a rule with "specific header" in outlook 2015 mac

Thought you'd like to know they fixed this in a recent version (15.36). If you're unable to update for some reason, I think you are still able to tab through the fields and edit it there without ...
Max Burns's user avatar
  • 360
3 votes

Outlook - Create rule or macro that runs when I flag an email - move to a "Flagged" folder and mark as unread

The easiest way to do this is via the Quick Steps tool. Click Create New from the ribbon bar, and use the following dialog to enter your process I set this up as below I now have a button in the ...
spikey_richie's user avatar
2 votes

Adding a rule with "specific header" in outlook 2015 mac

At some point they seem to have "solved" this problem by removing the "specific header" option and replacing it with the "header" option. So you can't check if a specific header has "pull" but you can ...
Brian Postow's user avatar
  • 1,625
2 votes
Accepted

How do I create a rule in Outlook for handling emails which are not sent using the senders domain

To complement Styxor's answer: You indeed cannot do this with a regular “From” rule but you can achieve it when you use the rule condition: “with specific words in the message header” condition ...
Lucas's user avatar
  • 136
2 votes

How do I create a rule in Outlook for handling emails which are not sent using the senders domain

By comparing the headers from mails send behalf of, I found some similarities, which I could use to sort out the send behalf of mails. Example (part of header from 2 different send on behalf of ...
Styxor's user avatar
  • 31
2 votes

How do I make email replies go to the same folder as the email from earlier in the same conversation?

This is for Outlook 2013: Go to File > Options Mail Make sure the checkbox for "When reply to a message that is not in the Inbox, save the reply in the same folder' is on
Sun's user avatar
  • 6,298
2 votes

Outlook rule to filter emails unless there's an internal address in the "To:" line only

Thanks to @thims and @harrymc for getting me most of the way there in Outlook 2010 rule based only on TO field (ignore CC field). Also special thanks to @davidpostill for posting a bounty when I ...
Kirk Anderson's user avatar
2 votes
Accepted

Delete the email after it is moved to the folder (Outlook rule)

A Move operation means that the original copy won't be preserved. I think you should create 2 rules like this: rule 1: if the mail comes from rick and contains a certain sentence, then move it Data. ...
SparedWhisle's user avatar
  • 4,125
2 votes

Outlook rule: move to specific folder if sender is in specific group

You can create a message rule in Outlook 2013 based on a Contact group but it will convert the group into a list of email addresses based off that group. So if you change the Contact group addresses, ...
John's user avatar
  • 121
2 votes
Accepted

How to avoid replying to a mail when I'm in blind copy

You also have an exception "except if my name is in the To or Cc box", that should work. The result of such an exception is a rule, which looks as follows: The message, shown when such a message ...
Máté Juhász's user avatar
2 votes

Exchange 2016 Server rule to handle misspelled email address

Exchange doesn't support any sort of rule that would work in the way you describe. Instead, you should create alias email addresses for the users that experience common mis-spellings of their correct ...
I say Reinstate Monica's user avatar
2 votes
Accepted

Outlook Rule - Strict Word Matching - Do Not Match if String inside Word - Eg: Match XYZ but not WXYZW

This kind of whole-word matching isn't currently available in Outlook (the filter feature isn't that strong :) ), but this Outlook MVP answer shows a workaround that works in most cases: you can ...
Niayesh Isky's user avatar
2 votes

Outlook rule - filter messages NOT from @domain.com

for Outlook web https://outlook.office.com/mail/ go into settings > inbox rules: add new rule name: anything Add a condition > Apply to all message Add an action > Delete Add an exception &...
jimmont's user avatar
  • 191
2 votes
Accepted

How to setup outlook rules for blog emails eg wordpress.com

You can do that by referencing the Message Header rather than From address in Outlook. Start with a blank receive rule, and then select with specific words in the message header. Click on specific ...
Keith Langmead's user avatar
1 vote
Accepted

In Outlook 2013 (Windows 8.1) on receiving RSS messages, how do I add a rule to execute a script?

A Microsoft security update has in effect disabled rule scripts, since Microsoft found it much easier to abolish them rather than tackle the security holes. This means that PostItem scripts cannot ...
harrymc's user avatar
  • 476k
1 vote
Accepted

Outlook Rules - Two almost identical rules, one works the other does not

Just wanted to share that after searching through the web, I did end up finding a solution that seems to work for this particular 'group'. It's on Superuser too boot! Exchange mail rule triggering on ...
Eli's user avatar
  • 31

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